Personal Assistant – CEO

6 hours ago

Melbourne, Victoria, Australia Hatmar & Co Business Consultants Full time $60,000 - $120,000 per year

At Hatmar & Co. Business Consultants, we recognize that strong executive support is key to business success. We are seeking a highly organized and proactive Personal Assistant – CEO to join our team in Melbourne. The ideal candidate will provide comprehensive administrative and personal support to the CEO, ensuring smooth daily operations and efficient time management.

Key Responsibilities:

  • Manage the CEO's calendar, schedule meetings, appointments, and travel arrangements.
  • Prepare correspondence, reports, presentations, and other documents for the CEO.
  • Act as the primary point of contact between the CEO, staff, clients, and external partners.
  • Handle confidential information with discretion and maintain a high level of professionalism.
  • Coordinate internal and external meetings, including agenda preparation and follow-ups.
  • Assist with personal and professional tasks to optimize the CEO's efficiency.
  • Support project management, research, and administrative tasks as required.
  • Ensure smooth communication and coordination across all departments.
  • Monitor deadlines, deliverables, and important events for the CEO.

Requirements:

  • Bachelor's degree in Business Administration, Management, or related field.
  • 2–4 years of experience as a Personal Assistant or Executive Assistant to senior management.
  • Excellent organizational, multitasking, and time-management skills.
  • Strong written and verbal communication abilities.
  • High proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Discretion, professionalism, and ability to handle sensitive information.
  • Proactive attitude and ability to work independently in a fast-paced environment.

At Hatmar & Co. Business Consultants, we value professionalism, efficiency, and reliability. Joining our Melbourne office as a Personal Assistant – CEO offers the opportunity to play a key role in supporting executive leadership and contributing to the smooth operation of a growing consulting firm.

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