General Administrator
7 days ago
Role Description
This is a full-time, on-site role located in Melbourne, VIC, for a General Administrator. The General Administrator will oversee and manage a variety of administrative duties to ensure smooth office operations, including maintaining records, scheduling appointments, managing correspondence, and supporting the leadership team with daily administrative tasks. The
General Administrator
will ensure the smooth running of daily office operations while providing essential support to the finance team, with a focus on accurate and timely processing of invoices and payments.
Key Responsibilities:
Office Support and Coordination:
o Managing incoming/outgoing mail and deliveries.
o Scheduling appointments, maintaining calendars, and arranging meetings and travel logistics.
o Ordering and maintaining office supplies and managing vendor coordination.
Documentation and Data Management:
o Creating, maintaining, and updating electronic and physical filing systems.
o Performing data entry and managing internal databases.
o Preparing and editing documents, reports, and correspondence.
Invoicing and Accounts Management:
o Prepare, Issue and Processing invoices (both accounts payable and accounts receivable) on a timely basis.
o Verifying invoices and ensuring they comply with financial policies, contracts and purchase orders.
o Tracking expenses and assisting with basic bookkeeping or expense report management.
o Liaising with the finance team, vendors, and clients to resolve billing discrepancies.
o Assisting with payroll or tax filings in some roles.
o Monitor accounts receivable to ensure timely collections and follow up on overdue accounts.
General Operations:
o Assisting with human resources administration, such as managing leave records.
o Supporting various departments or management with ad-hoc projects.
Qualifications & Skills:
- Proven experience in an administrative or office support role.
- Strong attention to detail and accuracy in data entry.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and willingness to learn specific accounting software (e.g., Xero).
- Excellent written and verbal communication skills.
- Strong time management and organisational skills with the ability to manage competing priorities.
- Ability to work both independently and as a team player in a fast-paced environment.
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