ES1-5 Business Manager

Overview

Work Type: Ongoing - Full-time

Salary: Salary not specified

Grade: Education Support - Level 1, Range 5

Occupation: Administration

Location: Melbourne - Western suburbs

Reference:

Selection Criteria

SC1 Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2 Demonstrated knowledge and experience in respect to financial management records systems.

SC3 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC4 High level organisational skills, including the capacity to prioritise workflows.

SC5 High level written and verbal communication skills.

SC6 Capacity to work with the school leadership to ensure that the application of DET guidelines supports the work and strategic direction of the school.

Role

[Attendance requirement for this position]

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

The Springside West Secondary College Business Manager will have the capacity to work capably with all staff in the school to ensure that financial resources are put to optimum use. A key part of this role is the management of the education support staff across the school, so the successful applicant will need to have a capacity and commitment to build their leadership skills.

Responsibilities

Deliver School Services

• Manage the design and production of school publications and documents

Finance

• Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
• Prepare funding submissions for the leadership team and school council.
• Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
• Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
• Administer government grants and other school income.
• Manage fund raising activities.

General Administration

• Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
• Provide administrative support to external service providers as required.
• Manage the processing of student admissions, registrations, enrolments and transfers.
• Provide required level of administrative support for school events, functions and projects.
• Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

• Research, plan and prepare development programs for support staff.
• Manage recruitment procedures.
• Provide authoritative advice to the leadership team on support structures and work practices.
• Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
• Manage procedures relating to employee relations issues.
• Assist in the development of human resource planning.

Manage School Resources

• Coordinate the use and maintenance of school buildings and equipment.
• Liaise and negotiate with service providers in respect to the cost and quality of services.
• Supervise the delivery of contracted services.
• Manage the development and collection of resource material at the school.

Support School Council

• Draft reports and make recommendations on operational issues.
• Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
• Develop techniques and procedures that will affect work practices beyond the work place.
• Manage a technical program with a broad scope across the school.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Other Information

Springside West Secondary College seeks a Business Manager. An ability to work in a team effectively is a must, combined with excellent planning and organisational skills.

Contact the principal, John Goodman at John or by phone on if you have any questions about this role.

Applications close October 5th, 2025. There is a Virtual Tour and information about the school on the SWSC website:

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

Location Profile

Springside West Secondary College was established in 2018, in the growth corridor of the north-western suburbs, in Fraser Rise. Our school is made up of 1600 students and over 200 staff.

As a college we embrace diversity and inclusion, and we are committed to students building their skills to achieve a range of pathways. We are a community of learners seeking to challenge each other to grow and embrace learning.

Springside West Secondary College is dedicated to fostering an inclusive high achieving culture and encompassing achievement in academic subjects, the arts, sport, and the pursuit of technological vocations. We strive at all times to know our students and direct their learning in accordance with our school values of Growth, Challenge, and Community. Growth: We are motivated learners, always striving for personal development and academic excellence; Challenge: We take responsibility for our learning and seize new opportunities with determination and optimism; Community: We treat all members of our community with respect and are responsible for our actions and environment.

Applications close Sunday 5 October 2025 at 11.59pm

Posted

9 September 2025

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