Fleet & Facilities Administration Officer

21 hours ago

Mascot NSW, Australia Dnata Full time $90,000 - $120,000 per year

There is nothing quite like the buzz of the Airport and as a leading ground handler dnata operates across all major airports in Australia, so we get to feel the buzz every day. Providing services to our customers for Ramp, Baggage, Cabin Cleaning and Passenger Services. We operate 24/7 rain, hail and shine and we love it

We are seeking a detail-oriented and proactive Fleet and Facilities Administration Officer to join our team. This role plays a key part in ensuring the smooth and efficient operation of our organisation's vehicle, fleet and facilities. The successful candidate will be responsible for coordinating fleet logistics, managing facilities maintenance schedules, and ensuring compliance with health and safety regulations in line with dnata working policies and procedures.

A day in the life:

  • Oversee day-to-day administration of the company's fleet, including maintenance, inspections, registrations, and insurance.
  • Coordinate facility maintenance requests, inspections, and contractor visits.
  • Maintain accurate records and databases for fleet and facilities management.
  • Provider support to the team with procurement of vehicle and facility-related supplies and services.
  • Provide advice and troubleshooting support in relations to any ground equipment while in service or while undergoing overhaul and/or modification
  • Escalate all medium to high level advisory and troubleshooting to the National Fleet and Facilities Manager
  • Support the requirements review process in conjunction with local operational stakeholders on GSE requirements, including requirements planning, ordering, receiving, inventory, storage and disburse parts and supplies to relevant dnata and supplier facilities
  • Responsible for maintaining facility renewal program, including property repairs and improvement programs
  • Acting as the point of contact between the group and suppliers, including reviewing and commenting on commercial and operational aspects of relevant supplier agreements
  • Seek quotations and provide approvals for repairs, & maintenance in line with dnata polices & procedures
  • Create policy and procedures which align with fleet and facilities ways of working

To be successful in this role, you will need:

  • Be able to build strong working relationships with all staff and clientele
  • Commitment to dnata Values and operating procedures
  • Hold well-developed communication in written, oral and negotiation skills
  • Proven experience in administration, ideally within fleet or facilities management
  • Strong organizational and time management skills
  • Proficiency in MS Office (Word, Excel, Outlook) and administrative systems
  • Ability to work independently and as part of a team
  • Knowledge of health and safety regulations is a plus
  • Valid driver's license may be required
  • Ability to follow instructions as directed by management
  • Willing to travel to any dnata Airports as required

So... does this sound like you? If so, Apply Now

We are an Equal Opportunity Employer, which values diversity and inclusion. We support applicants from all backgrounds, including Aboriginal and Torres Strait Islanders, people with disabilities, people from culturally diverse backgrounds and all ages. We also have a solid focus on gender balance within the organization and encourage women to apply.

  • Facilities Administrator

    1 week ago

    Mascot, Australia dnata catering Full time

    Australian aviation is in the midst of the largest ramp up in history. Do you want to help us reconnect Australia with the world? Join our **Sydney** team as a **Facilities** **Administrator** in a **full-time** position. **So, what does a day in the life of a Facilities Administrator look like?** Reporting to the Business Manager on a day-to-day basis and...

  • Fleet Administrator

    2 days ago

    Mascot, New South Wales, Australia Europcar Full time $60,000 - $90,000 per year

    About the role:We have an excellent opportunity for a passionate and proactive Fleet Administrator to join our New South Wales team on a permanent part time basis. The role will be based at Sydney Airport.This is a fantastic opportunity for an individual with strong attention to detail to utilise their fleet knowledge and make a difference to Europcar's NSW...

  • Facilities Administrator

    1 week ago

    Mascot, New South Wales, Australia Private Advertiser Full time $60,000 - $80,000 per year

    About UsWe are a leading Facilities Management (FM) company with a strong reputation for delivering high-quality services across commercial and residential clients. With a national presence and a culture built on teamwork, safety, and service excellence, we provide innovative solutions and outstanding customer service.The OpportunityWe are seeking a highly...

  • Fleet Replacement Officer

    1 week ago

    Illawarra NSW, Australia NSW Government Full time

    Fleet Replacement Officer, Clerk Grade 5/6, Wollongong State HeadquartersJoin a high-performing team focused on the design, construction and delivery of purpose built, highly capable fleet assets for NSW State Emergency Service.Work in a volunteer-based agency supporting communities of NSWFull time ongoing role.Location: NSW State Headquarters...

  • Planning & Engineering Analyst - Fleet

    6 days ago

    Mascot, Australia FedEx AMEA Full time

    **What you’ll be working on** Working with the Fleet team and reporting to the Senior Manager Vehicles and Ground Support Equipment, you will develop and implement operational plans and programs and assist in fleet planning, system reporting, or fleet development and planning projects with the objective to ensure service and operations excellence, increase...

  • Facilities Maintenance Officer

    2 weeks ago

    Forbes NSW, Australia Forbes Shire Council Full time $60,000 - $80,000 per year

    Posted: 17/10/2025Closing Date: 09/11/2025Salary: $75, $95,000.00Job Type: ContractLocation: Forbes, NSWJob Category: Administration and Office,Construction, Architecture & Interior Design,Government, Defence & Emergency,Manufacturing & Industrial,Other,Program & Project Management,Trades & ServicesAn exciting opportunity has become available for a...

  • Facilities Officer

    2 weeks ago

    Newcastle NSW, Australia Aruma Full time $60,000 - $90,000 per year

    Work options: Hybrid NFP Full-Time Perm | Newcastle Region | Local and Regional Travel RequiredTravel allowance and milage reimbursed | Salary Packaging + NFP DiscountsCompliance and maintenance knowledge, plus basic computer and admin skills requiredAbout the RoleWe have an opportunity for an experienced and dedicated Facilities Officer to be responsible...

  • Administration & Services Manager

    6 days ago

    Albury NSW, Australia Sawyer Sourcing Full time $100,000 - $120,000 per year

    Administration & Services ManagerAbout the Role$95,000 + super + salary packaging (increase your take-home pay)Full-timeAlbury & WodongaAs the result of an internal promotion, we are now seeking an Administration & Services Manager. This is an outstanding opportunity to step into a senior management role with Albury Wodonga Aboriginal Health Service...

  • Administrator

    2 weeks ago

    Mascot, Australia Just Better Care Full time

    **Administrator** - Growing business making a difference in the community - Fun, engaging, collaborative team culture - Mascot location 5min walk from train and great office facilities We are looking for an outgoing, organised and motivated individual with attention to detail to join **Just Better Care as a Admin Officer** **at our Mascot office**. The...

  • Facilities Manager

    23 hours ago

    Mascot, Australia BGIS Full time

    **Facilities Manager - Mascot, NSW** **Location**:Mascot Airport, NSW **Company**:BGIS, Aviation Aligned Client **Employment Type**:Full-Time, Permanent, On-Site **About BGIS** BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions across industries. We pride ourselves on safety, efficiency, and...