Fleet & Facilities Administration Officer

11 hours ago

Mascot NSW, Australia Dnata Full time $90,000 - $120,000 per year

There is nothing quite like the buzz of the Airport and as a leading ground handler dnata operates across all major airports in Australia, so we get to feel the buzz every day. Providing services to our customers for Ramp, Baggage, Cabin Cleaning and Passenger Services. We operate 24/7 rain, hail and shine and we love it

We are seeking a detail-oriented and proactive Fleet and Facilities Administration Officer to join our team. This role plays a key part in ensuring the smooth and efficient operation of our organisation's vehicle, fleet and facilities. The successful candidate will be responsible for coordinating fleet logistics, managing facilities maintenance schedules, and ensuring compliance with health and safety regulations in line with dnata working policies and procedures.

A day in the life:

  • Oversee day-to-day administration of the company's fleet, including maintenance, inspections, registrations, and insurance.
  • Coordinate facility maintenance requests, inspections, and contractor visits.
  • Maintain accurate records and databases for fleet and facilities management.
  • Provider support to the team with procurement of vehicle and facility-related supplies and services.
  • Provide advice and troubleshooting support in relations to any ground equipment while in service or while undergoing overhaul and/or modification
  • Escalate all medium to high level advisory and troubleshooting to the National Fleet and Facilities Manager
  • Support the requirements review process in conjunction with local operational stakeholders on GSE requirements, including requirements planning, ordering, receiving, inventory, storage and disburse parts and supplies to relevant dnata and supplier facilities
  • Responsible for maintaining facility renewal program, including property repairs and improvement programs
  • Acting as the point of contact between the group and suppliers, including reviewing and commenting on commercial and operational aspects of relevant supplier agreements
  • Seek quotations and provide approvals for repairs, & maintenance in line with dnata polices & procedures
  • Create policy and procedures which align with fleet and facilities ways of working

To be successful in this role, you will need:

  • Be able to build strong working relationships with all staff and clientele
  • Commitment to dnata Values and operating procedures
  • Hold well-developed communication in written, oral and negotiation skills
  • Proven experience in administration, ideally within fleet or facilities management
  • Strong organizational and time management skills
  • Proficiency in MS Office (Word, Excel, Outlook) and administrative systems
  • Ability to work independently and as part of a team
  • Knowledge of health and safety regulations is a plus
  • Valid driver's license may be required
  • Ability to follow instructions as directed by management
  • Willing to travel to any dnata Airports as required

So... does this sound like you? If so, Apply Now

We are an Equal Opportunity Employer, which values diversity and inclusion. We support applicants from all backgrounds, including Aboriginal and Torres Strait Islanders, people with disabilities, people from culturally diverse backgrounds and all ages. We also have a solid focus on gender balance within the organization and encourage women to apply.

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