Bookkeeping & Administration Officer

Organisational Environment

AgBiTech is a privately owned company founded in Australia and committed to delivering integrated pest management solutions for global crop production. With over 23 years of local operations, the company now operates across Australia, the United States, and Brazil.

AgBiTech specialises in the development and manufacture of biological products for the control of the world's most serious caterpillar pests affecting agriculture and horticulture. As a science-led organisation, AgBiTech is recognised globally for its high-quality products and customer service, earning a leadership position in a market typically dominated by large multinational corporations.

The company culture is built on trust, mutual respect, and a commitment to operational excellence.

For further information about the company visit

About the Role

We are seeking a proactive and detail-oriented Bookkeeping & Administration Officer to join our team. This varied role combines bookkeeping, payroll support, and office administration with customer service and order management, including coordinating logistics with warehouses, transport companies, depots, and stores. You will play a key role in supporting the Finance and Operations team and ensuring the smooth day-to-day running of the business.

Duties included, but are not limited to:

Bookkeeping & Finance

• Enter and process accounts payable and receivable transactions.
• Assist with weekly and monthly bank reconciliations.
• Support the Finance & Operations Manager with BAS, IAS, and payroll processing.
• Record and track amortisation and depreciation schedules.
• Prepare invoices, remittances, and reconcile supplier and customer accounts.
• Follow up on outstanding payments and resolve discrepancies.

Customer Orders, Logistics & Inventory

• Receive and process customer orders accurately.
• Liaise with warehouses, depots, transport companies, and stores to coordinate deliveries.
• Track shipments, resolve delivery or stock issues, and provide timely updates to customers.
• Prepare supplier purchase orders, arrange deliveries, and coordinate with suppliers as required.
• Enter and process product and inventory orders in QuickBooks.
• Monitor stock levels across depots to ensure adequate supply.
• Prepare, issue, and record monthly stock reconciliations.
• Lead monthly stocktakes, including preparing stocktake templates.
• Record manufacturing, deliveries, and usage in QuickBooks.
• Maintain data accuracy by identifying and resolving discrepancies promptly.

Customer & Supplier Support

• Support the administration team with phone, email, and reception enquiries.
• Deliver professional, courteous service and respond promptly.
• Build and maintain positive relationships with customers, suppliers, and visitors.

Office Administration

• Assist with export and import processes, including documentation preparation and coordination with logistics companies.
• Manage incoming/outgoing mail, office supplies, and general team admin support.
• Maintain accurate electronic filing in SharePoint.

About You

• Bookkeeping and accounts experience essential; administration and inventory management experience an advantage
• Familiarity with QuickBooks, MYOB or similar accounting software.
• Proficiency with Microsoft Office, particularly Outlook and Excel.
• Strong attention to detail and ability to manage competing priorities.
• Excellent communication and customer service skills with a professional phone manner.
• Confidence liaising with customers, suppliers, warehouses, and transport companies.
• Proactive, adaptable, and comfortable working independently and in a team.
• Commitment to confidentiality and accuracy in financial and business records.