Governance Coordinator

6 days ago

Sydney, New South Wales, Australia Canberra Consulting Full time $62,400 - $67,200 per year

Governance Coordinator / Secretariat –Contract: 6 months + 6 month extension option

Rate: $120 – $130 per hour (incl. Super)

Location: Sydney CBD

Clearance: NV1

About the Role We are seeking an experienced Governance Coordinator / Secretariat to support a senior Federal Government Director and their governance forums. This role requires a professional with strong organisational, secretariat, and governance coordination skills who can ensure decision-making processes are well-structured, recorded, and actioned.

The successful candidate will act as the Director's key support for governance activities — ensuring accountability, accuracy, and timely delivery of agreed actions.

Key Responsibilities

  • Provide high-level secretariat support for Defence governance forums, steering committees, and executive meetings.
  • Record, track, and monitor decisions, directives, and action items, ensuring ownership and timely completion.
  • Develop concise, accurate, and well-structured meeting minutes, action registers, and briefing material.
  • Ensure governance processes are followed, escalating delays or risks to the Director as required.
  • Work closely with Defence stakeholders at all levels to support effective communication and reporting.
  • Provide executive assistant-style support to the Director, with a strong focus on governance and accountability.

Skills & Experience

  • 5+ years' experience in governance coordination, secretariat, or high-level executive support roles within Defence or Federal Government.
  • Strong knowledge of Defence governance frameworks and processes.
  • Excellent written and verbal communication skills, with the ability to produce concise and accurate documentation.
  • Highly organised with exceptional attention to detail and follow-through.
  • Proven ability to work in fast-paced, complex environments with competing priorities.
  • Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Active NV1 or above security clearance strongly preferred.

How to Apply

Submit your CV highlighting your Defence governance and secretariat experience via email to  Shortlisted candidates will be contacted promptly.

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