Governance Officer

7 days ago

Sydney, New South Wales, Australia Bluefin Resources Pty Limited Full time $90,000 - $120,000 per year

Company overview: 

A leading integrated property group with a strong presence in residential, commercial, retail, and industrial sectors across Australia. The company focuses on creating sustainable communities and delivering innovative real estate solutions. Headquartered in Sydney, it operates with a commitment to quality, sustainability, and long-term value creation.

Responsibilities:

  • Oversee corporate records management and statutory filings for multiple entities, including handling entity set-ups, wind-ups, and trust or joint venture administration.
  • Support annual compliance activities such as business name renewals, trademark registrations, payments, and adherence to regulatory requirements.
  • Prepare and file resolutions for structural or governance changes and provide support for transactions involving joint ventures and trusts.
  • Coordinate quarterly governance meetings, including preparing and distributing papers, maintaining the digital board portal, and assisting with minute-taking.
  • Contribute to the development and maintenance of governance frameworks, including policies, templates, and document management systems.
  • Manage financial administration tasks such as processing bank guarantees, handling purchase orders, and liaising with vendors for account queries.
  • Administer electronic document approvals through platforms like DocuSign for resolutions and project documentation.
  • Provide general administrative support to governance and legal teams, including document preparation, mailbox oversight, and calendar coordination.

What you'll need to succeed:

  • 4+ years' experience as an Assistant Company Secretary or Governance Officer.
  • Advanced software proficiency utilising Microsoft suite of tools: Advanced Outlook, Word and PowerPoint skills, Intermediate Excel skills.
  • Excellent interpersonal and communication skills with the ability to build professional relationships at all levels.
  • Experience using DocuSign, BoardVantage, GEMS and SAP highly regarded
  • Certificate in corporate governance from the Governance Institute of Australia
  • Degree qualified in Law, Economics and/or Accounting or equivalent.

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