Medical Administration Coordinator

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Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives. 

About Surgery, Anaesthesia and Procedural Medicine division

The Surgery, Anaesthesia and Procedural Medicine Division is responsible for over 50,000 procedures per year delivered to the community serviced by Austin Health. Our planned and emergency services include procedural, general surgery and specialty surgery.

About the role 

The Division is seeking two organised and proactive Medical Administration Coordinators (three and four days/week). These roles are vital in managing medical workforce administration, recruitment, rostering, and payroll coordination.

A regular day will see you:   

• Coordinate recruitment and onboarding for medical staff.
• Maintain compliance with AHPRA and medical colleges.
• Develop and manage rosters and leave schedules.
• Support payroll processes and budget tracking.
• Act as a central contact for medical admin queries. 

About you 

As the Medical Administration Coordinator, You will be someone who has excellent communication skills, with a strong commitment to excellence in patient care. You'll bring energy and drive to your work, and have a keen interest in

developing your skillset.

To be successful in this role you'll bring with you:

• Strong communication and customer service skills
• Experience in recruitment, rostering, and payroll coordination
• High attention to detail and time management
• Proficiency in Microsoft Excel and Word
• Understanding of EBAs and medical workforce processes

Our benefits 

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including: 

• Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation. 
• A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program. 
• Onsite childcare at Austin Hospital, easy access via public transport and car parking options. 
• Mentoring and career development opportunities. 

Work with us 

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures. 

If you feel this role is right for you, we encourage your early application. Even if you don't meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date. 

All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Melinda Cosgriff, Div Mgr Access Planned Proc Endo and Endo Srvs at

Interested in finding out more about this opportunity? Read the position description for further details. 

Application closing date: Thursday 14 August 2025