Administrative Assistant Accounts Payable

2 days ago

Cheltenham, Victoria, Australia FUNDAY™ Natural Sweets Full time $60,000 - $80,000 per year

Company Description

At FUNDAY Natural Sweets, we've found the sweet spot. FUNDAY is Australia's #1 "better-for-you" lolly brand, now stocked in over 7,000 stores nationwide. We craft natural, no-sugar-added confectionery packed with gut-loving prebiotic fibre - no sugar alcohols, no compromise. Driven by rave reviews, exponential growth, and global expansion, we're building a future where indulgence and health go hand in hand.

Role Description

This is a part-time hours) hybrid role for an Administrative Assistant / Accounts Payable. The position is based in Metro Melbourne, VIC with some work-from-home opportunities available. The Administrative Assistant / Accounts Payable will manage day-to-day accounts payable tasks, including processing invoices, performing data entry, and maintaining accurate financial records. The role also involves clerical tasks such as providing administrative support to the senior leadership team.

What You'll Do

  • Own day-to-day finance operations - AP, AR, and bank reconciliations across Xero, Unleashed (Inventory Management), and Shopify
  • Manage trade finance settlements and supplier payments
  • Reconcile receipts (B2C & B2B) and ensure clean monthly allocations
  • Prepare weekly payment runs and supplier uploads
  • Maintain accuracy across supplier statements, remittances, and FX payments
  • Assist with month-end journals, reconciliations (i.e. AP/AR, PAYG, Superannuation etc) and fixed asset management
  • Keep the finance inbox, credit card accounts, and trade finance records up to date

What You'll Bring

  • 3+ years' experience in finance or accounting (FMCG or eCommerce preferred)
  • Advanced Xero skills and a sharp eye for detail
  • Bookkeeping experience is highly advantageous
  • Strong reconciliation and reporting capability
  • Experience across AP/AR, trade finance, and month-end processes
  • Confident communicator who thrives in a fast-paced, high-accountability environment

Tech Stack

Xero | Unleashed | Shopify | Airwallex | Banking Trade Finance | Excel

Why You'll Love It

  • Be part of a brand making waves in FMCG
  • Fast-moving, close-knit team where your impact is visible
  • Growth opportunities as we expand globally

  • Accounts Payable Officer

    6 days ago

    Cheltenham, Victoria, Australia Kingston City Council Full time $74,303 - $79,054 per year

    Job Task Analysis - Finance OfficerThrive in an environment where excellence isn't just a goal—it's our daily standardHybrid work options (2 days working from home)Full time permanent roleBand 4 $74,303 - $79,054 per annum (dependent on experience) plus superannuationLocation: Cheltenham OfficeJoin our Finance team as an Accounts Payable OfficerKingston...

  • Bookkeeper/Office Administrator

    1 week ago

    Cheltenham, Victoria, Australia Talent Flare Full time $50,000 - $80,000 per year

    This multifaceted role is critical in supporting the financial operations, HR processes, and administrative functions of the business. The successful candidate will play a key role in ensuring seamless day-to-day operations, supporting both our internal team and valued clients.Where do you come in?We're looking for a Bookkeeper/Office Administrator who can...

  • Medical Administrator/Receptionist

    4 days ago

    Cheltenham, Victoria, Australia Avanti Health Centres Pty Ltd Full time $60,000 - $80,000 per year

    Medical Administrator/Receptionist – Avanti CheltenhamAvanti Cheltenham is a state-of-the-art, custom designed health centre promoting healthy ageing, fitness and wellbeing in older adults and is driven by the power of exercise as medicine. Our goal is to create a happy, healthy and active over 50s community.We are seeking an experienced Medical...

  • Administrator/Marketing Assistant

    6 days ago

    Cheltenham, Victoria, Australia AT Dance Full time $23,000 - $35,000 per year

    AT Dance – Cheltenham, VICPart-Time or Casual | 12–16 hours per weekAbout Us:AT Dance is a vibrant, community-focused dance school in Cheltenham dedicated to nurturing confidence, creativity, and joy through movement. We pride ourselves on providing a warm, welcoming environment for dancers and their families, and we're excited to grow our team with...

  • Loans Administrator

    6 days ago

    Cheltenham, Victoria, Australia Attain Talent Pty Full time $60,000 - $80,000 per year

    Looking to join a fast-paced finance and mortgage broking team where your skills make a real impact? We're seeking a Loans Administrator / Administration Officer to support brokers and ensure clients enjoy a smooth experience from application to settlement and beyond What You'll Do Support brokers with loan applications across home, personal, and asset...

  • Senior Bookkeeper

    1 week ago

    Cheltenham, Victoria, Australia Fuseco Full time $90,000 - $110,000 per year

    Successful culture, strong sales growth and a vibrant energySenior position in a friendly, supportive and close knit team environmentAttractive salary plus share in the success with a company team bonusBring your bookkeeping skills, experience & passion and be rewarded with a career in a progressive, dynamic and successful companyAt Fuseco, we believe that...

  • Assistant Store Manager

    4 days ago

    Cheltenham, Victoria, Australia Best and Less Full time $90,000 - $120,000 per year

    Best&Less Westfield Southland - Assistant Store ManagerStep in as our Assistant Store Manager and help us make everyday fun, every team motivated, and every customer happyWhat you'll be doing:Lead, inspire & develop a high-performing teamDeliver amazing customer experiences every dayDrive sales & hit store profit targetsBring our Bestie culture to life on...

  • Reception / Leasing Administration - Part Time/ School Hours

    2 weeks ago

    Cheltenham, Victoria, Australia Tsimos Commercial Real Estate Full time $45,000 - $60,000 per year

    Tsimos Commercial Real EstateAre you an organized, friendly, and professional individual? Looking to get your foot in the door or need flexibility?We are looking for a part-time Reception/ Leasing Administration to add to our growing team and provide exceptional service to our clients and tenants.A flexible opportunity for 4-5 hrs a day, school parents to...

  • finance manager

    4 days ago

    Cheltenham, Victoria, Australia Kopplin Kuebler & Wallace Full time $120,000 - $180,000 per year

    THE FINANCE MANAGER OPPORTUNITY AT THE VICTORIA GOLF CLUBThe Finance Manager reports to the General Manager and is responsible for the financial stewardship, risk management, governance, compliance of The Victoria Golf Club. The role supports the General Manager with operational matters, and the Board in achieving the Club's strategic objectives, ensuring...

  • Operations Coordinator

    2 weeks ago

    Cheltenham, Victoria, Australia Monjon (Australia) Full time $60,000 - $80,000 per year

    Company DescriptionMonjon (Australia) Pty Ltd is a family-owned business with over two decades of experience in providing security risk management solutions for a diverse clientele. Our customers include leading national and international businesses, top-tier companies, facility management companies, residential property groups, educational institutions,...