Administration Officer

About the role

Mater Pathology is currently inviting applications for the position of Administration Officer to join our team on a casual basis. This role provides vital administrative support across our Anatomical Pathology/Cytology Department and Customer Service Centre.

Shifts are scheduled between 6:00am and 8:00pm Monday to Friday, with occasional weekend work as required. Our Anatomical Pathology division delivers comprehensive anatomic pathology services to both Mater Public and Private Hospitals, as well as to community medical centers and external hospitals through referral partnerships.

Salary range:  $ $44.25 (MCA3) per hour plus 25% Casual Loadingplus superannuation andaccess to not-for-profit salary packaging up to $15,900+access to many staff benefits

What you'll be doing

As an Administration Officer, your responsibilities will include:

• Transcribing anatomical pathology reports from an intranet dictation system
• Data entry of anatomic pathology and cytology specimen details into the laboratory information system - ULTRA
• Updating and maintaining records
• Typing of correspondence and scientific papers
• Preparation of slides for meetings
• Attend incoming telephone enquiries.
• General administrative duties as directed.

About you

To be eligible for this position, you will possess the following:

• Previous experience transcribing anatomic pathology reports for 2+ years
• Excellent knowledge of medical terminology, in particular of anatomic pathology
• Typing speed of at least 60-80wpm
• Excellent interpersonal and communication skills
• Ability to prioritise workloads where required and work without supervision

It will be highly desirable to also possess the following;

• Data entry and call center experience highly recommended
• Familiarity with Ultra laboratory information system
• Familiarity with the pathology laboratory environment, particularly in regard to safety and quality matters.

Why join us?

Mater is Queensland's largest not-for-profit healthcare provider, delivering exceptional care to nearly 700,000 patients each year across 11 (soon to be 12) hospitals. We're leaders in healthcare, education, fundraising & philanthropy and research — and it's our people who make the difference.

We're looking for passionate individuals to join our team and help shape the future of care. At Mater, you'll be part of a purpose-driven organisation that values innovation, compassion, and excellence.

• Increase your take-home pay with generous salary packaging options, including meal and entertainment benefits
• Grow your career with access to industry-leading training and professional development through Mater Education
• Wellbeing support through our Employee Assistance Program and on-site pastoral care teams
• Access a range of health and wellbeing services with a corporate discount on private health insurance
• Exclusive discounts across dining, retail, travel, accommodation (just to name a few)
• Stay active with unlimited access to discounted gyms via the Fitness Passport program
• Convenient, discounted on-site parking
• Enjoy great food with reduced prices at our campus cafés and coffee spots
• Join Queensland's Largest and Most Innovative Not-for-Profit Healthcare Team.

Be part of something bigger. Make your move with Mater. #MAKEYOURMATERMOVE

Applications close on Tuesday 14th October 2025. Please note, we may contact applicants prior to the closing date, please do not hesitate to APPLY NOW**

Mater is committed to the wellbeing of their staff, and it is underpinned by our flexible and remote working policies.

Please Note: We will not require any support from Recruitment Agencies at this time and kindly request no contact is made. Only direct applications will be considered.

Mater Group is dedicated to creating a workplace that values diversity and inclusion. As an Equal Opportunity Employer, we welcome applications from individuals of all backgrounds and abilities. We believe in providing equal opportunities for all qualified candidates.

For more information regarding Reconciliation at Mater, please visit our Reconciliation webpage.