Client & Office Services Coordinator/Team Administrator

Who We Are
Urbis is people focussed, and we want the best for our team, our clients, and our communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Our mission is to help create meaningful, sustainable cities & communities.

Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA), and active participants in the Federal Career Revive Initiative which supports the attraction and retention of women returning to work after a career break.

We pride ourselves in empowering our employees and supporting them to be the best they can be. Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.

Urbis, for the City Shapers and the Community Makers.
#CityShapers #CommunityMakers

The Opportunity
Our Perth office has an exciting opportunity for a Client & Office Services Coordinator/Team Administrator to join our team at Urbis This unique role offers a 50/50 split between Office Services and Regional Director support.

Working closely with the Office Services Manager, you will be at the heart of delivering exceptional client-centric service to all stakeholders, including clients, employees, and suppliers. Your keen attention to detail, outstanding organisational skills, and excellent time management will ensure our office operates smoothly. You'll elevate the office environment, meeting the needs of clients and staff, and coordinating high-quality events that leave a lasting impression.

As Team Administrator, you'll be the go-to person for our senior team administrators, providing indispensable administrative support. This role requires you to be exceptionally organised, adept at managing conflicting priorities, and maintaining a calm, professional demeanour under pressure. Your ability to juggle multiple tasks with grace and efficiency will be key to your success.

You Will

• Implement Urbis procedures and systems for effective local office operations.
• Partner with the Office Services Manager and Senior Team Administrators to support day-to-day office requirements.
• Deliver a nationally consistent and exceptional front-of-house experience, meeting and greeting staff and visitors.
• Manage site access compliance, meeting room bookings, and event coordination.
• Collaborate with the Regional Director and Brand & Clients team to deliver outstanding client events.
• Maintain stock levels of office supplies and ensure facilities are well-kept.
• Provide high-quality administrative support, including travel bookings, diary coordination, and expense reconciliation.
• Assist with IT tasks, mail coordination, new employee onboarding, and support team meetings and marketing activities.

About You

• 3-5 years' experience in a similar role.
• High School Completion Certificate – Senior Certificate.
• Prior experience in airline, hospitality, hotelier concierge, corporate office, or co-working space.
• Competent in Microsoft Office suite (Teams, Outlook, Word, Excel).
• RSA / Food Safety Training highly recommended.
• Certificate(s) in Hospitality.

Why Urbis?
Benefits
Urbis is committed to fostering an inclusive, flexible, and diverse work environment.
We encourage applications from Aboriginal and Torres Strait Islander individuals and those returning to work after a career break.
By joining us you will receive many benefits including:

• Salary continuance insurance, a generous parental leave policy, health & wellbeing programs and much more.
• Active mentorship by the best in the business, development of career goals and support in achieving them.
• Investment in ongoing training with all employees provided with an annual training budget.
• Monthly morning teas and regular social events to celebrate professional and personal wins.

Across all our sectors, you will play a part in shaping cities and communities. Bring your spark, and shape futures your way.

How to Apply?
If you are an enthusiastic candidate, with the desire to become part of a driven and highly professional team, click on "Apply for this job."

Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.