Subcontracts Specialist

2 days ago

Melbourne, Victoria, Australia L3HHCM20 Full time

About the role

L3Harris is looking for a motivated Subcontracts Specialist to join our team in Melbourne, Australia and support the Enterprise Network Modernisation Program (ENMP). In this role, you'll be a vital part of our Commercial Team, assisting with the end-to-end management of major contracts.

To be successful in this role, you thrive in a fast-paced environment, build and maintain important relationships, and tackle challenges with confidence and sound judgment.  This is a unique opportunity to contribute to an industry-leading Air Traffic Modernisation initiative and develop effective processes in a dynamic setting.

The perfect candidate will be a strong communicator with excellent skills to navigate a high-volume, fast-paced commercial environment. A positive attitude, proactive approach, and eagerness to learn and grow are essential. As a team player, you'll work hard and collaborate with peers to achieve outstanding results. This is your chance to take on unique challenges, make your mark, and be part of a groundbreaking project.

What the role will involve

The responsibilities of your role will include the following:

  • Aids Commercial Team in the preparation/ execution of
    • RFI / RFP/ RFQ's
    • Non-Disclosure Agreements
    • Subcontract modifications
    • Information transferred to suppliers via the secure website
    • Supplier Vetting Requests
    • Supplier Quality approvals
    • Taking meeting minutes and preparing slide packs for distribution
  • Process invoices for Commercial and Government subcontracts and resolves associated problems with receipts and/or invoicing.
  • Ensure files are maintained in compliance with L3Harris Policies and government requirements including creation, management, and archiving, of contract and subcontract files / required documentation
  • Administrative management of high volumes of change. This requires an ability to follow the contractual change process and other change mechanisms developed to ensure timely responses, working closely with teammates to ensure we meet deadlines, and assisting in the flow-downs between the head contract and the subcontracts.
  • Working collaboratively with the broader Commercial Team to ensure contractual compliance and governance requirements are adhered to.
  • Contribute to the wider program team in achieving outcomes and ensuring all commitments are met.
  • Assistance with management of all contractual processes and reporting, both internal and external while maintaining pertinent records.
  • Support internal and external audits.

What you'll bring

The role requires the following experience and skills:

  • Requires broad theoretical job knowledge. Bachelor's Degree with a minimun of  2- 4 years prior related experience. In lieu of a degree, minimum of 6  years of prior related experience.
  • 2-4 years of experience in one or more of the following areas: Subcontracts, Contracts, Procurement, Program Management, Engineering, Quality, Regulatory Compliance, Legal and Government Compliance, or Finance and Invoicing. 
  • Relevant coursework or practical experience that demonstrates skills in business acumen, compliance, legal matters, negotiations, analytical thinking, and strategy development and execution is also required.
  • Demostrated experience with Microsoft Office Suite (Outlook, WORD, Excel, PowerPoint, etc.)
  • Tertiary qualifications in a relevant discipline (Subcontract Management, Contract Management, Finance, Commerce, Law, etc.) from a recognized institution, and/or equivalent relevant commercial experience. 

About L3Harris Australia

L3Harris Australia excels as a prime defence contractor, providing integrated tech solutions for over four decades. Specialising in technology that connects and shapes operations spanning multiple domains: space, air, land, sea, cyber and first responders. Today, we employ over 500 professionals in all major cities who understand the region's unique requirements.

L3Harris in Melbourne is the base for our Enterprise Network Modernisation Program (ENMP) for Airservices Australia. In partnership with Airservices, L3Harris will lead a consortium to plan and design an integrated, enterprise system to support all telecommunications, radio communications, ADS-B surveillance and network services for the National Airways System, including support for civil aviation, and aviation rescue and firefighting services.

A few of our employee benefits are:

  • An additional week of leave per annum plus the option to buy or sell up to 2 weeks additional annual leave.
  • Salary continuance insurance (SCI pays 75% of your base salary and bonus for up to 2 years)
  • Flexible working hours and patterns depending on location
  • Discounted private health insurance
  • Life & Total Permanent Disability Cover
  • Novated Car Leasing
  • Company supported professional development programs
  • Company paid parking
  • Retail Reward programs

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