Administrative Officer

Fantastic opportunity for an Administration Officer to join a well-supported team supporting leaders in delivering key business outcomes.

• Exposure to multiple business streams.
• Being involved in an impactful role.
• Work with a supportive and collaborative team.

We are seeking a highly organised and proactive Administration Officer to provide vital support to the Engineering & Infrastructure Department—covering maintenance, operations, engineering, and capital projects.

This role is central to ensuring smooth logistics, efficient communication, and operational alignment across a variety of workstreams.

You will be part of a collaborative administration team, supporting leaders and staff while coordinating travel, logistics, correspondence, and reporting. With variety, responsibility, and daily engagement across multiple stakeholders, this role offers the opportunity to make a meaningful impact in a supportive and inclusive environment.

This is a Monday-Friday 12-month contract opportunity to work with a tier 1 mining asset owner.

Key Responsibilities

• Provide high-level administrative support to departmental leaders and teams
• Coordinate all travel and logistics (flights, accommodation, itineraries, expense tracking ect.) to enable effective workforce mobilisation and project delivery.
• Organise and manage logistics for meetings, site visits, and departmental activities, ensuring alignment with operational schedules and safety requirements.
• Prepare reports, presentations, agendas, minutes, and correspondence using business software applications (MS Office Suite).
• Manage incoming communications (calls, visitors, mail, emails) and ensure timely responses or redirection.
• Maintain accurate records, departmental files, calendars, and diaries.
• Oversee service requests and stakeholder interactions, ensuring timely resolution and support.

Key Performance Objectives

• Seamless Travel & Logistics Coordination – Deliver accurate, timely, and cost effective travel arrangements that meet operational and project requirements.
• Operational Efficiency – Provide proactive administrative support that enables leaders and teams to focus on priorities while ensuring smooth departmental operations.
• Stakeholder Engagement & Prioritisation – Build strong relationships, effectively manage competing priorities, and use sound judgement to balance urgent requests with long-term needs.

Key Skills and Qualifications

• Strong organisational and prioritisation skills, with the ability to manage competing demands.
• Excellent verbal and written communication, with confidence to engage across diverse stakeholders.
• Proficiency in Microsoft Office and other business software applications.
• Experience with travel coordination, logistics, and expense management (highly regarded).
• Collaborative team player with the ability to lead by example and support colleagues.
• Proactive, adaptable, and solution-focused mindset.
• Previous mining or heavy industry experience not required—transferable skills are welcome.

Benefits

• Variety & Engagement: Exposure to multiple business streams including engineering, maintenance, operations, and projects.
• Leadership Support: Work closely with department leaders while collaborating as part of a wider administration team to share knowledge and support cross functional needs across the site.
• Impactful Role: Ensure seamless workforce mobilisation and departmental operations through effective coordination and prioritisation.
• Team Culture: Be part of a collaborative and supportive team, aligned with a tier 1 mining company values.
• Enjoy a unique lifestyle in Nhulunbuy, with access to stunning beaches, fishing, camping, and a welcoming community.

If this sounds like you, please apply with your CV and we will be in touch accordingly.

Supporting a Diverse Workforce

We welcome and support all applicants, from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and impairments, and people from different cultural and religious backgrounds.

Concentis and the partners we work with, are Equal Opportunity Employers committed to ensuring a working environment where everyone feels included and is treated fairly with respect.