Contract Administrator

4 days ago

Brisbane QLD, Australia Whitcombe Full time $140,000 - $160,000 per year

Contracts Administrator

This role will play a key part in supporting the contract and commercial functions, with a strong focus on invoice management, contract administration, and stakeholder coordination to ensure timely and compliant project delivery.

Key Responsibilities:

  • Receive, review, and process contractor and supplier invoices in line with contractual terms and project milestones.
  • Track invoice status and maintain up-to-date records in contract management systems.
  • Verify supporting documentation, progress claims, and payment schedules.
  • Maintain contract registers, variation logs, and correspondence records.
  • Monitor contract deliverables, key dates, and compliance with terms and conditions.
  • Assist in the preparation and review of contract variations, extensions, and claims.
  • Liaise with legal, engineering, construction and account teams to ensure alignment on contractual matters.
  • Collecting and analysing data for reporting purposes.
  • Act as a liaison between the client, contractors, and internal teams to ensure clear communication and timely resolution of issues.

Qualifications & Experience:

  • Minimum 3 years' experience in a contracts administration or support role, preferably within EPC or large-scale infrastructure projects.
  • Exposure to renewable energy projects (solar and BESS) highly desirable.
  • Strong understanding of contract law and commercial principles.
  • Proficient in Microsoft Office Suite and contract management systems.
  • Excellent communication, negotiation, and stakeholder engagement skills.
  • High attention to detail and ability to manage competing priorities in a fast-paced project environment.
  • Relevant tertiary qualifications in Business, Law, Engineering, or a related field are advantageous.

Desirable Attributes:

  • Experience working on client-side or owner's representative teams.
  • Proactive, solutions-focused mindset with a commitment to continuous improvement.
  • Ability to work collaboratively across multidisciplinary teams and with external stakeholders.

Job Type: Full-time

Pay: $140,000.00 – $160,000.00 per year

Work Location: In person

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