Executive Assistant to 2 Directors

1 week ago

Southbank, Victoria, Australia Australian Ballet School Full time $90,000 - $120,000 per year
Executive Assistant to the Artistic Director & Head of School, and Executive Director
The Australian Ballet School – Southbank, Melbourne

Are you the kind of person who sees what needs to be done before anyone else asks? Do you thrive on being one step ahead, making things happen and keeping a busy leader focused on what matters most? If so, this is your stage.

The Australian Ballet School is seeking a highly skilled Executive Assistant to provide top-level support to our directors. This pivotal role goes beyond diary management and meeting notes - we need someone who can anticipate, prioritise and ensure the Directors are always prepared for what's next.

You'll be the right hand to two visionary leaders, enabling them to concentrate on high-level decision-making while you manage the detail, coordination and communication behind the scenes. Your ability to read the rhythm of a fast-paced environment, handle sensitive matters with discretion and confidently liaise with stakeholders at every level will set you apart.

In this role, you will:

  • Anticipate needs, provide proactive advice and ensure the Directors are always one step ahead.
  • Manage complex diaries, communications and travel with precision and foresight.
  • Coordinate Board meetings and governance processes to the highest professional standard.
  • Prepare briefings, reports and communications that reflect the Director's voice/s and vision.
  • Be the central point of connection between the Directors, Board, staff, students and external partners.
  • On occasion, you may be required to travel - locally, interstate or internationally - to support operational priorities.

What you'll bring:

  • Proven experience as an Executive Assistant at a senior level, juggling competing priorities with calm confidence.
  • Exceptional organisational and communication skills, with an eye for detail and a mind for the big picture.
  • Discretion, judgement and professionalism in handling sensitive matters.
  • A proactive, forward-thinking approach - you don't wait to be asked, you make things happen.
  • Confidence in using digital tools (Microsoft 365, Board portals, Adobe Creative Suite) to streamline processes.
  • A sound knowledge of the performing arts will be highly regarded and will add depth to your contribution in this role.

At The Australian Ballet School, we combine excellence with purpose, preparing the next generation of classical dancers for careers on the world stage. As part of our team, you'll be integral to our mission - ensuring our leadership can operate at its very best.

If you're ready to step into a role where anticipation, precision and professionalism are valued every day, we'd love to hear from you.

Applications Close: Friday 3rd October 2025

How to Apply:

Submit your CV and a cover letter outlining your experience and why you're the perfect fit for this role by selecting the APPLY NOW button.

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