Experienced Administrator

2 days ago

Geelong, Victoria, Australia Amstrong Air Full time $62,400 - $78,720 per year
We're Hiring – Experienced Administrator / Scheduler

Geelong | $30–$38/hr (based on experience) | Full-Time

Armstrong Air – Heating, Cooling & Refrigeration

Want to work somewhere you're more than just a number?

A workplace that values your effort, backs your ideas, and still knows how to have a laugh?

Welcome to Armstrong Air.

We're a rapidly growing HVAC company built on quality workmanship, loyalty and a team that genuinely looks after each other.

What's on Offer

$30–$38 per hour (depending on experience)

Paid day off on your birthday

Room to step into Office Manager / Operations Coordinator roles

Ongoing training and support from a tight-knit team

Friday lunches paid for

A workplace where your voice matters and your efforts are noticed

About the Role

We're looking for an experienced Administrator / Scheduler to join our Breakwater office.

You'll be the engine room of day-to-day operations — scheduling our technicians, coordinating jobs, supporting customers and helping the business run efficiently.

Your role will include:

  • Scheduling and coordinating daily jobs for service & installation teams
  • Answering and directing phone calls, booking jobs, handling enquiries
  • Email management and customer follow-ups
  • Liaising with suppliers, ordering equipment and managing deliveries
  • Preparing compliance documents, job files and invoicing
  • Supporting management with reporting, workflow improvements and admin tasks
Who We're Looking For

Experience in administration, dispatch or scheduling (trade/service industry ideal)

Confident communicator — friendly, professional and calm under pressure

Strong time management and multitasking skills

Tech-savvy (ServiceM8, Simpro, Aroflo, Ascora or similar experience a bonus)

Positive attitude with initiative and problem-solving mindset

Driver's license

Why Join Armstrong Air?

We're not a franchise or a corporate giant — we're a local family business with strong values, long-term clients and a team that genuinely gives a damn.

If you want stability, growth and a workplace where you're respected — this is it.

Apply now – email your resume to or apply via SEEK.

  • Experienced Bookkeeper

    2 weeks ago

    Geelong, Victoria, Australia Private Advertiser Full time $60,000 - $90,000 per year

    About UsWe are a leading Australian supplier of premium fitness equipment, servicing the retail, wholesale and commercial markets across Australia and New Zealand.Our business is heavily focused on delivering exceptional commercial fitness projects, partnering with studios, gyms, and major health-club chains nationwide.As we continue to grow, we're looking...

  • Office Administrator/Receptionist

    2 weeks ago

    Geelong, Victoria, Australia Kelly & Associates Full time $60,000 - $80,000 per year

    Do you enjoy helping to get things organised and run smoothly?Are you naturally proactive and enjoy being busy?Do you like to multitask and have great attention to detail?Do you enjoy interacting with people and providing excellent customer service?Do you manage your time well and create efficiencies where possible?Can you see yourself working in a...

  • Administration Assistant

    2 weeks ago

    Geelong, Victoria, Australia Barwon Health Full time $40,000 - $60,000 per year

    Employment Type- Temporary Part TimeHours per fortnight- 13Job Category- Administration - Administration AssistantReq Id -5841Be the first point of contact at our brand-new Geelong Central HubCustomer Service and administrative roleFixed Term Part time position | 2 days per fortnight until 19/01/2026About Barwon HealthBarwon Health is one of the largest and...

  • Team Assistant

    6 days ago

    Geelong, Victoria, Australia PM Design Group Full time $60,000 - $80,000 per year

    About UsPM Design Group is a locally owned consulting engineering firm with over 30 years of experience across regional Victoria. With offices in Ballarat, Geelong, Laverton North, and Warrnambool, we deliver innovative, high-quality solutions across a diverse project portfolio.About the RoleWe are looking for an experienced and detail-oriented Team...

  • Commercial Sales and Leasing Consultant

    6 days ago

    Geelong, Victoria, Australia Oslo Property Full time $60,000 - $80,000 per year

    Company DescriptionOslo Property represents a new path in real estate characterized by delivering on promises, building meaningful relationships, and achieving success with consideration and efficiency. Created by experienced real estate professionals, Oslo serves discerning clients who value savvy, engaged, and entrepreneurial service. With an intimate...

  • Trainee Office Admistrator

    4 days ago

    Geelong, Victoria, Australia Kelly & Associates Geelong Full time $60,000 - $80,000 per year

    Do you enjoy helping to get things organised and run smoothly?Are you naturally proactive and enjoy being busy?Do you like to multitask and have great attention to detail?Do you enjoy interacting with people and providing excellent customer service?Do you manage your time well and create efficiencies where possible?Can you see yourself working in a...

  • Project Engineer

    4 days ago

    Geelong, Victoria, Australia Spiire Full time $80,000 - $120,000 per year

    Introduction About SpiireWe are an integrated team of passionate civil engineers, landscape architects, surveyors, town planners, urban designers, water engineers, digital specialists and visual media artists providing consultancy services to the property and infrastructure sectors. Our team of more than 350 people work across ten offices in VIC, NSW, SA,...

  • Practice Manager- Medical Centre- Australian Leader

    4 days ago

    Geelong, Victoria, Australia Frontline Health Melbourne Full time $80,000 - $120,000 per year

    Play a lead role and impact our client's business as the Practice Manager. You will be vital in their medical centre's operations, ensuring that everything runs seemlessly. Your leadership will be instrumental in creating a supportive and productive environment for both the team and patients. This role is Full Time, on site in Geelong.THE COMPANYAs part of a...

  • Project Engineer

    2 weeks ago

    Geelong, Victoria, Australia Spiire Full time $90,000 - $120,000 per year

    Posted: 08/10/2025Closing Date: 09/11/2025Job Type: Permanent - Full TimeLocation: GeelongJob Category: Civil EngineeringAbout SpiireWe are an integrated team of passionate civil engineers, landscape architects, surveyors, town planners, urban designers, water engineers, digital specialists and visual media artists providing consultancy services to the...

  • Operations Manager, Geelong Court

    2 weeks ago

    Geelong, Victoria, Australia Magistrates' Court Victoria Full time $90,000 - $120,000 per year

    Outstanding leadership development opportunity at Geelong Magistrates CourtFixed term until July 2026. Travel to regional courts may be required.Be part of a dynamic and purpose-driven work environmentAbout usCourt Services Victoria provides corporate services and facilities to support the performance of the judicial, quasi-judicial and administrative...