EA - Fantastic team culture

12 hours ago

Melbourne, Victoria, Australia FutureYou Full time $90,000 - $120,000 per year
  • EA / Office Manager - Fantastic permanent opportunity to join a thriving business on their journey
  • Melbourne CBD office location - must be able to work in-office on a full-time basis initially
  • Previous experience working in professional services or the legal sector a must

The role: An exciting opportunity has arisen for an experienced EA / Office Manager to join a highly regarded law firm in their Melbourne CBD office. 

In this hands-on role, you will provide EA support to the senior leadership team of 3, along with overall support for a small, tight-knit team. 

You will be responsible for delivering high-quality, business-aligned administration support across the below areas: 

Executive Assistance - 70% of role

  • Managing diaries, coordinating meetings, and coordinating travel arrangements
  • Assisting with the planning and coordination of client events
  • Formatting, editing and collating client and internal documents
  • Opening matters and preparing draft engagement documents
  • Facilitating and supporting employee induction progress for new team members
  • in Melbourne.
  • Other tasks as directed by the Directors supported by this position
  • Provide back-up support to other Executive Assistants in the team
  • Participate in identifying and implementing continuous improvement initiatives

Office Management - 30% of role

  • Assisting with front of house and visitor experience - meeting and greeting visitors and booking/tidying meeting rooms
  • Supporting interstate visits to the Melbourne
  • Arranging and tidying up in-house catering for client meetings
  • Ordering and maintaining stationery and kitchen supplies
  • Handling incoming and outgoing mail and courier services
  • Organising Melbourne team functions including team lunches
  • Maintaining building access and security register and liaising with landlord on maintenance requests
  • Providing basic IT and AV trouble shooting in consultation with the IT team

The successful candidate: You are a seasoned EA with at least 5 years experience in a similar role. You will have worked in a professional services or legal environment and have a strong understanding of what a role of this nature requires, both practically and from an emotional intelligence standpoint: 

  • Demonstrated EA experience in professional services environment - legal firm exposure highly regarded
  • Excellent attention to detail and accuracy with high quality standard
  • Client services mindset and strong team player
  • Ability to handle competing demands and different work styles of the people supported by this position.
  • A positive, can-do attitude with the passion and drive to ensure the office and team are looked after
  • Problem solver and demonstrates initiative
  • Excellent communication skills – able to effectively and confidently communicate with a range of different people, including clients
  • Experience handling sensitive and confidential information with discretion

What's on offer:

  • A respected, high-calibre working environment with strong leadership.
  • Autonomy and opportunity to lead meaningful people initiatives.
  • Inclusive, collaborative and nationally connected workplace culture.

This is a rare and exciting permanent opportunity to join a thriving business within their field and join them on their journey long-term. If you would like to learn more, please APPLY NOW via the link below, or send your CV directly to - and I will be in touch for a confidential conversation.

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