Current jobs related to Admin Officer/Receptionist - Mackay, Queensland - Australian Street Aid Project Ltd.

  • Admin/Receptionist

    2 weeks ago

    Mackay, Queensland, Australia Solahart Rockhampton Pty Ltd Full time $45,000 - $60,000 per year

    OverviewWe are seeking a highly professional Admin/Receptionist to join our growing team in our Mackay office. You'll work closely with our existing admin/reception staff to manage front desk duties, answer phone calls, book appointments, and maintain accurate data in our CRM system. The role also involves contacting leads, coordinating sales appointments,...

  • Receptionist

    2 weeks ago

    Mackay, Queensland, Australia Aussie Home Loans - Mackay Full time $104,000 - $130,878 per year

    About the role We are seeking a friendly and professional Receptionist/Administation Officer to join our team at Aussie Mackay Queensland. In this part-time role you'll play a key role in keeping the Aussie Mackay office running smoothly. You'll be supporting our mortgage brokers with day-to-day administration and helping to create a seamless experience for...

  • Hotel Receptionist

    2 weeks ago

    Mackay, Queensland, Australia Aligned Corporate Residences Full time $3,100 - $4,300 per year

    Front Office ReceptionistThe position involves all aspects of front office reception, including providing friendly, personalised customer service in responding to accommodation enquiries, promoting the business to achieve accommodation sales, processing reservations, assisting corporate and leisure guests, and ensuring the smooth running of the reception...

  • Casual Medical Receptionist

    2 weeks ago

    Mackay, Queensland, Australia Mackay Private Full time

    Add expected salary to your profile for insights.Immediate Start for the right candidate.The Doctors Mackay is a family and friendly practice established in 2022.We are a mixed billing practice with highly experienced GP's, both Male and Female.We are a very busy eight Doctor practice located in a bustling shopping plaza. Our mission is to provide the...

  • Receptionist

    2 weeks ago

    Mackay, Queensland, Australia C2C Mine Maintenance Pty Ltd Full time $40,000 - $80,000 per year

    C2C Mine Maintenance needs a Reception Weapon Think you can juggle a ringing phone, a walk-in client, and a mechanic asking for "that thing for the thing" — all at the same time? If yes, you might just be our person.We're after someone to run the front desk and keep our office in line. You'll be the voice on the phone, the smile at the door, and the legend...

  • Receptionist

    7 days ago

    Mackay, Queensland, Australia Brown & Bird Full time $104,000 - $130,878 per year

    We have an exciting opportunity for you to thrive as a Receptionist in Mackay, Queensland. Join our dynamic team and be part of a company that values your expertise.WHAT WE ARE LOOKING FOR:Brown and Bird are seeking an enthusiastic person for our front office to provide high quality customer service to our clients and assistance to our team.We are looking...

  • Admin Assistant

    2 weeks ago

    Mackay, Queensland, Australia WorkPac - Mining Qld Full time $60,000 - $90,000 per year

    $46.92Mon - FriLocal candidates onlyAbout Our ClientOur leading global mining and resource client is Australia's largest producer and supplier of seaborne metallurgical coal. With over 100 years of operation within Australia,  they mine metallurgical coal across seven sites within their Queensland Operations in the Bowen Basin with with local, DIDO...

  • Receptionist/Administration Assistant

    2 weeks ago

    Mackay, Queensland, Australia DGL Accountants Full time $60,000 - $80,000 per year

    Be the welcoming face and steady hand at the heart of our office. At DGL Accountants, we're looking for a Reception/Administration Assistant who brings warmth, organisation, and reliability to our front desk. You'll be the first point of contact for clients and visitors, while keeping our day-to-day operations running smoothly behind the scenes.Key...

  • Admin Aisstant

    2 weeks ago

    Mackay, Queensland, Australia WorkPac - Mining Qld Full time $60,000 - $90,000 per year

    Key Selling Points$46.92Mon - FriLocal candidates onlyAbout Our ClientOur leading global mining and resource client is Australia's largest producer and supplier of seaborne metallurgical coal. With over 100 years of operation within Australia,  they mine metallurgical coal across seven sites within their Queensland Operations in the Bowen Basin...

  • Clinical Receptionist- headspace Mackay

    2 weeks ago

    Mackay, Queensland, Australia North and West Remote Health (NWRH) Full time $60,000 - $80,000 per year

    Exciting Clinical Receptionist role availableLocation: Mackay, QLDFull-time roleCompetitive salary, plus super and a range of additional benefits including salary sacrificing, 5 weeks annual leave and leave loadingCome for the life experience, stay for the lifestyleheadspace Mackay runs under lead agency North and West Remote Health delivers services to...

Admin Officer/Receptionist

2 weeks ago

Mackay, Queensland, Australia Australian Street Aid Project Ltd. Full time $104,000 - $130,878 per year

Administration Officer / Receptionist (AKA The Warm Welcomer)

Hours: 27 hours per week – Part Time

Location: Chances House, Mackay (2 Endeavour Street)

Award: SCHADS – Level 3.1 - $38.65 per hour

Scheduled hours: 6:45am to 1:00pm daily, finishing at 12pm on Thursdays. No weekend work.

Position Purpose

The Administration Officer/Receptionist plays a key role in ensuring the smooth day-to-day operation of Chances House. This role provides high-quality administrative and reception support, welcomes and assists guests, manages records and reporting data, and ensures essential services are delivered in a professional, compassionate, and efficient manner.

The ideal person for this role will be extremely reliable as they will be an integral part of daily operations. They will often be the first face that guests encounter and must therefore always possess a friendly demeanour, and the ability to make people feel welcomed and seen. They will also thrive in a fast paced, often busy and noisy environment.

Key Responsibilities

Reception & Guest Support

  • Welcome and register guests on arrival, ensuring a safe, respectful, and inclusive environment.
  • Provide information about services and assist guests to access support as needed.
  • Distribute essential items (e.g., toiletries, clothing) and food items to guests.
  • Assist with completing intake forms and capturing required client information
  • Assist with making GP, transport, and accommodation arrangements for clients as required.
  • Assist with contacting emergency services when needed.
  • Provide support to co-locating services and act as a contact point for room bookings/co-location.
  • Answer phone calls, take messages, and direct calls and emails to appropriate staff.

Administration

  • Collect, collate, and input data required for reporting and funding compliance.
  • Assist with coordinating referrals to other services as required
  • Scan, upload, and file documents as required
  • Collect, log, and bank walk-in donations and contributions.
  • Collect and distribute mail weekly.
  • Submit stock/supply orders and monitor status/assist with collection as required
  • Maintain stock levels of forms, supplies, and office materials.
  • Take weekly meeting minutes and distribute to the team.
  • Maintain accurate databases (assets, ban/service restriction logbook, staff training records).

Financial & Reporting Support

  • Process invoices (payable and receivable) and obtain quotes when required.
  • Collate and assist with maintenance of financial records

Key Selection Criteria

  • Minimum 2 years experience in administration or reception, preferably in a community services environment.
  • Minimum of 2 years experience working in community services such as disability, mental health, AOD or other similar setting, with direct client contact.
  • Strong interpersonal skills, with the ability to interact respectfully with people from diverse backgrounds, including those experiencing vulnerability or crisis.
  • A trauma-informed outlook with a non-judgemental attitude
  • Ability to thrive in a fast paced, noisy setting
  • Proficiency in Microsoft Office, CRM systems and cloud storage systems.
  • Ability to manage competing priorities, maintain absolute confidentiality, and work independently.
  • Strong attention to detail in data collection, reporting, and record-keeping.
  • Commitment to the values and mission of Chances House.

Perks

· Salary Sacrifice option

· Early morning starts mean that you finish at 1pm and have the afternoon to yourself

· Feel like you're making a real difference

Job Types: Part-time, Fixed term

Contract length: 36 months

Pay: $38.65 per hour

Expected hours: 27 per week

Benefits:

  • Salary packaging

Experience:

  • administration: 2 years (Preferred)
  • working with vulnerable persons: 2 years (Preferred)

Work Authorisation:

  • Australia (Required)

Location:

  • Mackay QLD 4740 (Required)

Work Location: In person