Conference Coordinator

1 week ago

Darwin, Northern Territory, Australia Agentur Full time $90,000 - $120,000 per year

Darwin | Full-Time | Mid-Level | Flexible Work Options

Agentur is on the lookout for a confident and capable Conference Coordinator to join our Darwin-based team and help deliver industry-leading events across Australia.

We're a creative event management company and professional conference organiser (PCO), renowned for producing extraordinary events that inspire, connect, and elevate industries. We work across a diverse portfolio of association, government, and corporate events—always with purpose, passion, and precision.

If you thrive in fast-paced environments, love logistics, and are driven to create exceptional experiences, this role could be your next big move.


What You'll Be Doing

You'll manage the end-to-end delivery of conferences (300–1500 delegates), ensuring exceptional client and delegate experiences from concept to delivery.

Your responsibilities will include:

  • Managing full-cycle event coordination, including logistics, stakeholder liaison, program development, and delegate services
  • Overseeing timelines, budgets, registrations, suppliers, and venues
  • Coordinating communications with committees, venues, speakers, and sponsors
  • Supporting scientific program and abstract submissions
  • Leading onsite event delivery and managing post-event wrap-up
  • Acting as the key contact for clients and stakeholders
  • Mentoring junior team members (as appropriate)
  • Using EventsAir (or similar platforms) to manage event tech, reporting, and communications

What You Bring

We're after someone who's got the skills, attitude, and energy to thrive in a dynamic events environment.

You're a great fit if you:

  • Have 2+ years' experience in conference or event coordination, ideally within a PCO or association context
  • Understand how association conferences work
  • Have exceptional organisational skills and the ability to juggle competing deadlines
  • Communicate clearly and confidently—both written and verbal
  • Are confident with MS Office, EventsAir (or similar), CRMs, and project tools
  • Thrive in a collaborative team but can also work independently and take initiative
  • Have an eye for detail and a head for budgets
  • Are proactive, solutions-focused, and calm under pressure
  • Hold a qualification in Event Management or related field
  • Are willing to travel interstate as required
  • Are available to work after hours when required to meet event schedules and deadlines
  • Hold a current Australian driver's licence

What We Offer

At Agentur, we believe in delivering bold, brilliant experiences—starting with our own team. Here's what you can expect:

  • A vibrant and ambitious culture that values fun, creativity, and connection
  • Flexible working arrangements to support your lifestyle
  • Career progression opportunities with leadership support
  • A place in a tight-knit team that celebrates wins (and learns fast)
  • Exposure to high-profile, purpose-driven events
  • A voice at the table—we value ideas, initiative, and innovation

The Agentur Fit

We're not your average agency. We push boundaries, love a challenge, and believe in creating work that matters.

You'll succeed here if you:

  • Put people and purpose at the heart of your work
  • Stay cool under pressure and thrive in the unexpected
  • Believe that details matter and excellence is the baseline
  • Love collaborating, learning, and evolving
  • Bring energy, ideas, and heart to everything you do

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