Project Administrator

7 days ago

Brisbane, Queensland, Australia Hays | Office Support Full time

Temporary Project Administrator role in Brisbane CBD for 4 months w/ high chance of extension

Your new company

This highly regarded organisation operates across the energy infrastructure sector, managing an extensive network of assets that support the movement and generation of energy. They focus on ensuring reliable energy supply, investing in long-term infrastructure, and supporting the transition towards lower-carbon solutions.

Your new role

You will be providing high quality Project Administration support to the Project Director and Team, assisting with a range of duties such as:

  • Make travel and accommodation bookings in line with relevant policies and processes.
  • Coordinate with procurement and purchasing teams to engage contractors and arrange materials and equipment, including raising purchase requisitions.
  • Process expense claims.
  • Order and collect IT equipment for new starters and departing staff.
  • Order, allocate and monitor project team equipment.
  • Arrange and conduct site inductions.
  • Organise and attend meetings, including taking and distributing minutes.
  • Assist in preparing project documentation, reports, updates and presentations.
  • Update and maintain project databases with details, achievements and risks.
  • Work with information services to ensure project and engineering documents are correctly processed, stored and managed.
  • Manage team documentation within the SharePoint environment.
  • Follow-up action items from project workshops.
  • Follow-up document workflow actions.
  • Carry out all tasks with a focus on continuous improvement.

What you'll need to succeed

Your Project Administration experience will be highly beneficial, as well as:

  • Experience supporting engineering and project management teams (highly regarded)
  • Strong written and verbal communication skills
  • High attention to detail
  • Ability to multitask and adapt
  • High level of proficiency in Microsoft Office Suite and SharePoint
  • Ability to work autonomously and prioritise your own workload
  • Ability to work under pressure and meet deadlines/targets

What you'll get in return

In return for your hard work, you'll be rewarded with:

  • Competitive hourly rate + Super
  • 2 days WFH after training
  • 4-month contract with high chance of extension
  • 38 hours a week or 4 days / 5 days school hours
  • January 2026 start

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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