Project Administrator

3 days ago

East Brisbane, Queensland, Australia Future-Proof Solutions Full time

THE ROLE

We are seeking a full-time Project Administrator to join our expanding Brisbane office.

Reporting to the Operations Manager, the primary focus of this role is to support our project management and trenchless design team. This includes:

  • Manage and coordinate project quotations, ensuring accuracy and timely issue
  • Oversee invoice administration, including preparation, submission, and tracking of daily delivery and execution milestones
  • Coordinate the preparation and distribution of project deliverables and product transmittals
  • Maintain accurate and well-organised project email records and correspondence
  • Maintain Requests for Information (RFIs), including logging, tracking, and coordinating responses with internal stakeholders.

THE COMPANY

Future Proof Solutions is an innovative and growing trenchless engineering consultancy. We provide trenchless design and engineering to a range of diverse clients in the water and sewer, communications, electrical, fuel and gas, and other industries throughout Australia and internationally. We're a friendly, professional, and motivated team, with our head office in East Brisbane.

SKILLS & EXPERIENCE

  • Demonstrated experience in project administration role within the construction or engineering sector
  • Experience managing RFIs, project documentation, and transmittals in a structured project environment
  • Strong capability in invoice processing, quoting, and basic financial administration, with experience in Xero preferred but not essential
  • Proficiency in Microsoft Office (Excel, Word, Outlook and Teams)
  • Ability to manage project correspondence and maintain accurate records.

ATTRIBUTES

We are a small, collaborative team, so cultural fit is essential. We're looking for someone who enjoys being part of a tight-knit, high-performing environment and who:

  • Is highly organised with strong time management skills.
  • Is thorough, accurate, and detail-focused.
  • Demonstrates integrity, work ethic, and strong systems compliance.
  • Can make confident decisions and prioritise effectively.
  • Can work autonomously and stay focused
  • Is professional, motivated, accountable, and courteous
  • Can confidently give and receive feedback
  • Has strong interpersonal skills and can adapt communication to different people and situations
  • Brings a positive, flexible and "can-do" attitude
  • Values teamwork and respects others' contributions
  • Shows good judgement, awareness, and common sense
  • Is versatile and adaptable.

WHAT'S ON OFFER

  • Competitive wage based on qualifications and experience
  • Additional benefits and allowances
  • A friendly and supportive team environment
  • Immediate start
  • Ongoing training, support, and career growth pathways.

HOURS AND LOCATION

The role involves full-time hours, Monday to Friday working from the East Brisbane office. Applicants will be required to interview in Brisbane, with training for the successful applicant also to be completed in Brisbane.

TO APPLY

Please apply with cover letter outlining your suitability for the role plus supporting CV to by 5pm, Friday 23 January 2026. Submissions via SEEK Apply Now will not be considered.

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