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Project Administrator

39 minutes ago

Brisbane, Queensland, Australia VINCI Full time

Join a landmark infrastructure project that's set to make a lasting impact on the community - the Youngs Crossing Road upgrade. This major civil construction initiative will improve flood resilience, enhance traffic flow, and deliver a safer, more efficient connection for thousands of road users each day. As part of this dynamic team, you'll contribute to a project that combines technical excellence with genuine community value.

We have an exciting opportunity for a Project Administrator to join our team. In this site-based role, you will provide essential administrative and commercial support to the project team. No two days are the same - expect a fast-paced, dynamic environment where your attention to detail and proactive, can-do attitude will truly shine

About The Role

  • Accurately verify and input delivery dockets, purchase orders, subcontractor details, timesheets and invoices into the job costing system.
  • Support procurement processes to ensure timely supply of materials and services for site operations.
  • Maintain up-to-date registers for vehicles, plant, equipment and staff leave records.
  • Assist with managing progress claims and subcontractor payment schedules, including the preparation of certificates.
  • Draft and compile project-related correspondence, reports, meeting minutes and presentations.
  • Coordinate and organise project meetings, events and associated logistics.
  • Complete general project administration tasks as required.

We Are Looking For Candidates Who Can Demonstrate

  • Proven experience in administrative roles within the civil construction industry, with accounts payable and schedule of rates contracts, is highly desirable.
  • Exceptional organisational and time management skills, with the ability to prioritise tasks and meet tight deadlines.
  • Proficient in using Microsoft Office applications (Excel, Word, Outlook) and other relevant software tools.
  • Strong written and verbal communication skills, with a collaborative and team-focused approach.
  • Experienced in managing and maintaining registers for vehicles, plant and equipment.
  • Solid understanding of job costing, invoicing and procurement procedures.

Many of our projects are located in regional areas, therefore all applicants must hold a current Driver's Licence and have their own transport.
About Seymour Whyte
We are a successful civil contracting business who has been operating in Australia for over 35 years. With the agility and personal connection of a Tier 2, yet the expertise of a Tier 1, and the enhanced resources of one of the largest, world-class construction companies, VINCI, our employees and clients get the best of three worlds.

We have a range of additional benefits available for our employees:

  • Career Development: training, mentoring and leadership development programs.
  • Financial Wellbeing: competitive remuneration and employee share program.
  • Generous Leave Benefits: purchased leave program, paid parental leave and birthday leave - have your birthday off on us
  • Health & Wellbeing: discounted health insurance, seasonal vaccinations, fertility benefit and Employee Assistance Program (EAP).
  • Enjoy shopping, fitness and wellbeing discounts through our Flare and WHEREFIT partnerships including discounted gym memberships and classes.

How To Apply

  • Submit your CV online to apply for this role.
  • All successful applicants will be required to undergo a pre-employment medical and criminal history check.
  • Applications will only be accepted from candidates who have the right to work in Australia.

Seymour Whyte is an Equal Opportunity Employer, and we encourage applications from candidates with diverse backgrounds, including veterans. Our commitment to an equitable construction industry extends to an inclusive culture that embraces our differences and gives everyone the opportunity to grow and be equally valued. We're unified in our direction toward having a workplace that is balanced and fair for all.

To learn more about us, visit

Reference code: 494714

Our internal Talent Acquisition team is managing this role; applications will not be accepted from recruitment agencies.