Executive Assistant

• Information Technology Services (ITS)

• Full-time, permanent

• Base salary will be in the range $93,491 - $100, % Superannuation (HEW Level 6) 

• Based at our St Lucia location 

The primary purpose of this position is to provide high-level administrative and executive support to the Chief Information Officer, ensuring the efficient and effective operation of the Information Technology & Systems office. This role works closely with senior leaders and key stakeholders across the University, contributing to the coordination of projects, meetings, and strategic initiatives within a dynamic and fast-paced team environment.

Key responsibilities will include:

• Managing the Chief Information Officer's diary, meetings, travel arrangements, and day-to-day workflow to ensure priorities are met efficiently.

• Coordinating portfolio-relevant projects, events, and committee activities, including preparation of agendas, minutes, and briefing materials.

• Preparing and reviewing correspondence, reports, and confidential documentation, ensuring compliance with University policies and procedures.

• Managing office financial administration, including budgets, reimbursements, and account reconciliations in line with University financial policies.

• Provide support to the broader ITS Executive Leadership team as required.

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.  

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community. 

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as: 

• Up to 26 weeks paid parental leave/paid primary care leave 

• 17% superannuation contributions + 17.5% annual leave loading 

• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight 

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family 

• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program 

• On campus childcare options 

• Affordable parking (from just $6.15 a day) 

• Salary packaging options 

 You are an experienced, proactive, and highly organised Senior Executive Assistant who thrives in a busy environment and takes pride in delivering exceptional support to senior executives. You possess strong communication, problem-solving, and stakeholder management skills, and can work independently while balancing multiple priorities with professionalism and discretion.

You will bring:

• Degree with relevant experience, or extensive executive support experience with specialist administrative knowledge.

• Proven ability to provide high-level executive assistance within a complex organisation.

• Exceptional interpersonal and written communication skills, with the ability to engage confidently across all levels of the University.

• Demonstrated ability to manage confidential information with discretion and professionalism.

• Strong organisational and time management skills, with the ability to prioritise competing demands and meet deadlines.

• Experience coordinating meetings, projects, and events, including preparation of briefing papers and documentation.

• Sound financial administration skills, including budget management and account reconciliation.

• Proven ability to exercise judgment and initiative in resolving or escalating issues appropriately.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, etc.  

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.  

For more information about this opportunity, please contact Marni Jacoby, Interim Chief Information Officer at    

For application inquiries, please reach out to the Talent Acquisition team at , stating the job reference number (below) in the subject line.  
 

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:  

• Resume 

• A cover letter summarising how your background aligns with the 'About You' section 

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact  

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.  

Applications close Wednesday 29 October 2025 at 11.00pm AEST (R