Engagement Officer

The Society of Precision Agriculture Australia (SPAA) is a dynamic not-for-profit organisation dedicated to advancing the adoption of precision agriculture technologies across Australia. As we enter an exciting phase of expansion and innovation, we are seeking a highly organised and proactive Engagement Officer to support our growing team in delivering key projects and ensuring smooth operational processes.

This part-time role (0.8 FTE four days per week) is ideal for an energetic, detail-oriented individual who is willing to take initiative. You will work alongside a passionate national team committed to supporting Australian producers in adopting precision agriculture and paving the way for autonomous technologies.

Open to applicants across Australia - East coast location preferred. Work from home role - phone and laptop provided.

Key Engagement Responsibilities:

E-News

• Develop and distribute the monthly e-news and electronic direct mail communications sent via Mailchimp.
• Coordinate content in conjunction with the Executive Officer (EO) and Communications Coordinator, including collating industry news and grant opportunities, seeking engaging content for members, and writing a monthly "in-focus" article. Also, seek opportunities for cross-promotion and extension of SPAA education.
• Maintaining the Mailchimp SPAA network database, including uploading contacts who have authorised their email addresses to the database after every SPAA event and webinar in collaboration with the Communications Coordinator.
• Update SPAA website content related to the E-News (Membes) as required.
• Distribute content as required by the EO and Communications Coordinator.

Precision Ag News (PAN)

• Create and coordinate Precision Ag News's editorial schedule, ensuring that deadlines are met and content has gone through the agreed-upon governance process.
• Liaison between the Editorial Committee, EO and content creators.
• Provide a brief story angle and any context provided to content creators.
• Review the PAN mailing list for accuracy and seek opportunities to grow readership numbers.
• Oversee and maintain the printing and distribution of PAN.
• Manage advertising deliverables for long-term partners.
• Ensure that all content for PAN is saved in the format required by external suppliers and that agreed deadlines have been met.
• Work with the Communications Coordinator to create internal advertising as required.
• Work with the Communications Coordinator and EO to finalise the President's report.
• Provide any necessary support to content creators, EO and Editorial Committee as required.
• Provide a quarterly report on distribution numbers, expenses, key learnings, open rates (online) and opportunities for future editions.
• Send proof to the Communications Coordinator for proofreading and editing.
• Coordinate final approval by the EO.
• Administration of PAN distribution by mail and electronic mailout.
• Uploading to ISSU (digital platform for viewing PAN) and distributing to online subscribers.
• Manage invoices related to PAN (authors, designers, and printers).
• Collaborate with the editorial committee, Communications Coordinator, and contracted journalist to ensure informative, high-quality content.

Membership

• Responsible for accurately administering, processing, and managing the SPAA membership database Membes. This includes setting up payment forms through the online payment gateway and working with the Finance & Administration Officer to ensure payment reconciliation.
• Working with the EO and Communications Coordinator to develop and implement two annual membership promotions per year.
• Storage and distribution of new member packs via mail and e-mail.
• Updating membership fees and ensuring that website content concerning membership is accurate.

• Providing an accurate, high-level, quarterly report on SPAA Membership numbers according to categories, churn, trends, growth, details of new members and state distribution.

• Seek and implement new opportunities to grow membership.

SPAA Events

• You will be responsible for coordinating and delivering SPAA national events, including the annual expo and symposium.
• Oversight and coordination of webinars, including speaker and webinar host liaison, booking pre-webinar rehearsal, evaluation, and post-event reporting.
• Collaborate with the Finance & Administration Officer to manage event logistics, including the registration process, accurate event payment management, run sheet updates, registration, procurement, and venue bookings.
• Engagement of local grower groups, associations, and producer stakeholders to partner in SPAA events.
• Management of event exhibitors and long-term sponsors. Ensuring that all deliverables are met, keeping regular communication, and providing support on the day.
• Responsible for managing logistics of event items during bump out.
• Developing event evaluation, in conjunction with the Communications Coordinator, to identify further learning opportunities and areas for improvement.
• Flexibility in attending and delivering interstate SPAA events, including Expo and Symposium.

Sponsorship Coordination

• Monitor sponsorship agreements to ensure SPAA delivers on commitments.
• Notify the EO of upcoming sponsor renewals.
• Coordinate sponsor content for PAN and eNews.
• Keep sponsors informed of upcoming events and opportunities.

General Administration

• Provide assistance to the Communications Coordinator across all areas of SPAA communications.
• Provide assistance in social media campaigns.
• Website content management.
• Management of SPAA email communications and being the first point of contact for SPAA on the website.
• Coordinate special interest groups, including secretarial support, as advised by the EO.
• Working with the Communications Coordinator to deliver at least two new member campaigns per year.
• Providing general assistance to the EO with ad hoc administrative tasks.
• As a small organisation there will be times when jobs outside of the above scope will be requested (within reason).

Projects

• Providing support to the EO, Communications Coordinator, and Project Officer (Extension) to ensure that contracted project content is extended through all SPAA communications.
• Being agile and working with the project team on tasks and actions as they arise to ensure the successful delivery of the program.

About You

We are looking for a proactive, organised, and enthusiastic team player with a "can-do" attitude. You thrive in a fast-paced environment, enjoy variety in your role, and are eager to support a team making a real impact.

Application Process

Interested candidates are encouraged to submit their CV along with a cover letter addressing the selection criteria (maximum four pages) to Marie Moniodis, Finance Officer by Wednesday 17 September 2025.

Please note: Only direct applications from candidates will be considered.