Administration Assistant

5 days ago

Sydney, New South Wales, Australia CoolCats Acr Pty Ltd Full time $45,000 - $60,000 per year
  • Permanent part time role (3 days per week) Wednesdays, Thursdays & Fridays
  • Caringbah office location
  • Exciting role and supportive team environment

CoolCats ACR Pty Ltd

We are an established air conditioning Company based in Caringbah, Sydney. We pride ourselves on providing quality air conditioning services, preventative maintenance and installation works in both the domestic and commercial markets.

The Opportunity

We are seeking a reliable and organised Administration Assistant to join our team that is based in Caringbah.

Working alongside other team members you will play a vital role in ensuring the smooth operations of our office.

About the role:

  • General administration duties to support the team
  • Assisting with invoicing, quotes, and data entry
  • Following up on debtors and assisting with accounts
  • Preparation of purchase orders via Simpro
  • Managing emails, calls, and scheduling jobs
  • Entering employee and supplier data using Simpro
  • Maintain office administrative procedures and systems
  • Maintain and update all external portals
  • First point of contact for phone calls
  • Prepare reports and letters as requested by Directors
  • Update all catalogs on Simpro
  • Receiving deliveries and organising couriers
  • Coordinating motor vehicle registrations and records
  • A variety of other office support tasks as needed

Key Competencies

  • Air Conditioning background or similar (desirable)
  • Experience with Simpro or similar job management software is highly regarded
  • Clear written and verbal communication skills, with pleasant phone manner
  • Intermediate computer skills in Microsoft excel and office-based database programs
  • General all-round business and office procedures
  • Attention to detail is essential
  • Ability to work in a team environment
  • Training is provided for the position however, ideally the successful applicant would come from a service industry background

What we offer:

  • Friendly, supportive team environment
  • Variety in your day-to-day tasks
  • Convenient Caringbah location
  • Stable, ongoing part-time role
  • Uniform Supplied

If you're looking for a part-time opportunity in a local, well-established company and enjoy variety in your work, we'd love to hear from you.

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