Administration & Internal Accountant

5 days ago

Ashfield, Australia MLT1 Australia Pty Limited Full time

We are a growing and dynamic business based in Ashfield looking for a motivated and detail-oriented Administration & Internal Accounts to join our team. Our company values reliability, initiative, and a collaborative spirit. This is an exciting opportunity to be part of a supportive workplace where your contributions make a real impact.

About the Role:

In this dual-role position, you will be responsible for providing day-to-day administrative support and managing a range of accounting tasks. You will play a key role in ensuring smooth office operations and accurate financial record-keeping.


Key Responsibilities:


• Organize and maintain project documentation, contracts, invoices, and correspondence


• Support project managers and site supervisors with scheduling, reporting, and resource planning


• Coordinate with suppliers, subcontractors, and clients for smooth project execution


• Monitor and record daily expenses, purchase orders, and timesheets


• Maintain compliance records including permits, safety documentation, and insurance


• Prepare reports, meeting minutes, and updates for internal and external stakeholders


• Assist in payroll preparation and HR-related administrative tasks


• Manage office supplies, IT systems, and general office duties


• Ensure deadlines and administrative workflows are met in line with project requirements


• Maintain and update all financial records, including accounts payable/receivable, payroll, and general ledger


• Track project costs, prepare job costing reports, and analyze variances against budget


• Support project managers by providing real-time financial data and insights


• Reconcile bank accounts, supplier accounts, and company credit cards


• Prepare monthly, quarterly, and annual financial reports for management review


• Assist in budgeting, forecasting, and cash flow management


• Ensure compliance with tax regulations, industry standards, and internal controls


• Liaise with external auditors, tax advisors, and government bodies as needed


• Monitor construction contracts, change orders, and retention payments for accuracy


• Manage asset registers and depreciation schedules

What We're Looking For:
  • Prior experience in an Admin/Accounts role (minimum 2 years preferred)
  • Proficiency in MYOB
  • Strong knowledge of Microsoft Office (especially Excel and Outlook)
  • Excellent attention to detail and time management
  • Ability to multitask and work independently
  • Strong written and verbal communication skills
  • Bookkeeping or Accounting qualifications (desirable but not essential)

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