ICI Reporting Administrator

We're all about transforming lives by finding solutions to complex challenges across a wide range of industries including infrastructure, property, rail, building and water projects in Australia, New Zealand and South East Asia.

From the epic, to the intimate, everything we do improves life for someone, somewhere. It gives our business momentum and means we approach things a little differently.

While our competitors talk about what they do, we focus on why we do it. We transform communities to make them easier to move around, more connected and better to live in.

Are you up for the challenge?

North Western Program Alliance (NWPA) consists of five Alliance partners – John Holland, KBR, MTM, V/Line and the client (LXRP), working together as one team to achieve shared goals.   Since 2017, the Victorian Government has entrusted North Western Program Alliance (NWPA) and our Alliance partners to remove dangerous and congested level crossings, deliver new rail stations and infrastructure, and create more community open spaces.  

Our Alliance currently has three projects in delivery and two in development phase, along with the successful delivery of ten level crossing removal projects (17LX) and several premium stations. 

We're proud to make a real difference to the lives of people on our program of works and in the communities in which we operate. Our values are Care, Excellence, Creativity and Empowerment.   

NWPA are looking for a Industry, Capability and Inclusion Reporting Administrator to join us. This role will be a 12 month parental leave cover.

Working in a team environment, report employment and procurement data from different perspectives and summarising it into useful information to support efforts with projects and other NWPA internal stakeholders. The role of Industry, Capability and Inclusion (ICI) Reporting Administrator at NWPA involves supporting NWPA's ability to monitor, evaluate and report on performance relating to the Victorian Social Procurement Framework, Local Jobs First policy, and other social value initiatives. This position will play an important role in supporting data entry, consolidation, and the presentation to aid in promoting inclusivity, diversity, and social procurement across the Alliance and Industry partners.

•    Demonstrate a personal commitment to the HSEQ foundations and culture of NWPA 

•    Updating databases and spreadsheets containing data relevant to key initiatives and key performance indicators.

•    Ensure data complies with Victorian Government policy requirements as part of the Local Jobs First Policy (LJF) and Social Procurement Framework (SPF). 

•    Review monthly workforce and social spend data to ensure compliance with policy requirements (Social Procurement Expenditure, Building Equality Policy, Aboriginal Engagement Targets and Major Projects Skills Guarantee - Apprentices, Trainees and Cadets) reviewing data for accuracy and integrity

•    Collate 6 monthly local content reports through collaboration with the commercial teams and upload into the ICN VMC Portal 

•    Undertake automated and manual data collection.

•    Apply a continuous improvement focus by proactively identifying improvements in the way data is captured and stored on in the various systems (SharePoint, Excel, Salesforce).

•    Contribute to the improvement of ICI data quality and integrity.

•    Data entry support to cross-functional teams.

•    Prepare routine monthly reports and respond to ad hoc requests related to Industry Capability and Inclusion data

•    Demonstrate personal behaviours that align with Alliance values.

•    Proactively engage with key decision makers and the broader team to drive positive outcomes.

•    Build relationships with internal stakeholders and ensure accuracy of data for monthly reports. 

•    Take personal accountability for own development, including, where appropriate, keeping up to date professionally regarding relevant practices.

•    Professionalism, personable and willingness to learn.

•    Completion of a Diploma or higher in business administration, data analysis, or a related field

•    Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa to be eligible to apply Knowledge of compliance and reporting procedures and processes

•    Demonstrated related experience

•    Industry experience in a similar role, with Salesforce experience.

•    Demonstrated intermediate to advanced Excel skills, including data manipulation and analysis.

•    Strong skills in data administration and records management, with a focus on accuracy and compliance.

•    Advanced Office 365 skills, particularly in relation to Microsoft Excel, Microsoft Teams and SharePoint

•    Excellent comprehension of verbal and written instructions, processes, procedures and policy

•    Experience in compliance and reporting is highly regarded, though not essential.

Your success is reflected in ours, so we're committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We'll do all we can to help you develop your skills, and make a difference, right from the start. We have a flexible workplace and focus on all aspects of your physical and mental health and safety. We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

We're about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

Competitive remuneration with salary continuance, and salary sacrifice options.

Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.

Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you'll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that's why we're working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We've also got active employee resource groups that support our commitments including those around gender equality and reconciliation.

Flexible working that works for you as we know flexibility means different things to different people. Whether it's flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we're committed to helping our people work flexibly.