Program Administrator, ACSC

At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.
 
YOUR ROLE IN OUR FUTURE
Program Administrator, ACSC
Join the Australian Cancer Survivorship Centre (ACSC) as Program Administrator. 
-    Fixed term, part time (0.5 FTE) contract to 30 June 2026
hours per fortnight, with flexibility and WFH opportunities 
-    Reporting to Manager, ACSC
 
Renumeration as per Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement HS Grade 2 Year 1 (HS2) $33,384.00 per annum (40 hours per fortnight) to HS Grade 2 Year 5 (HS21) $36,905.96 per annum (40 hours per fortnight) dependent on candidate experience. To be discussed with Hiring Manager. 
 
About the role
As the Program Administrator, ACSC you will provide comprehensive administrative, event and program support to the ACSC team.
You will:

•    Provide ACSC program office coordination, including responding to and triaging phone, email web-based enquiries; photocopying, printing, ordering supplies and resources

•    Circulate communications and invitations on behalf of ACSC

•    Coordinate booking of events, venues, catering and provide support at events

•    Liaise with speakers and attendees and monitor registrations, conduct technical checks for webinars etc
 
About you
Your expertise in administration, coordination and organisation skills will contribute to the successful delivery of the ACSC program.
You'll bring to this role:

•    Experience in health care, Government or not-for-profit sector

•    Experience in event coordination

•    A high level of communication and interpersonal skills

•    Demonstrated initiative and proactive approach to work
 
Our benefits
We offer a range of benefits which support our people both personally and professionally, including:
· Up to $11,660 in salary packaging to increase your take home pay
· Discounted health insurance and eye care
· A comprehensive health and wellbeing program
· Public transport options at our doorstep and end of trip facilities for cyclists
· Onsite eateries and coffee shops and inviting rooftop garden spaces
· Pathways for professional development and new career opportunities
· Five weeks annual leave, monthly ADO's, purchased leave options and 17.5% leave loading
· Flexible, hybrid working options
 
Inclusion and belonging
Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles. 

Join us

If you feel this role is right for you, we warmly invite you to apply and encourage your early application. Applicants should provide a CV and a covering letter highlighting your key skills and experience to assist with our assessment. All appointments are made subject to a satisfactory police check and vaccination evidence. Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, you are welcome to reach out to the contact person listed. We acknowledge that not all applicants will meet the full list of selection criteria outlined, and wherever possible we will consider applications where relevant experience can apply.
 
For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary. Alternatively, please contact us using the information below for a confidential discussion.
 
Hiring Manager: Helana Kelly / Tracey Mander
Contact Number: /
Email: /
 
Applications Close: 11:59PM Monday 22 September 2025
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Position Summary

Join the Australian Cancer Survivorship Centre (ACSC) as Program Administrator. ACSC deliver on a wide range of local and state-wide initiatives including projects, education, events, resources and model of care reform. The ACSC team is multidisciplinary and includes administration, project and research staff, students, volunteers and management. 

Your impact will include:

• Providing comprehensive administrative, event and program support to the ACSC team

• Providing administrative support to the ACSC Director, ACSC Manager and ACSC Operations and Projects Lead

• Supporting survivorship projects within the ACSC program which have statewide and national reach

This position requires an administrator to utilise coordination and organisation skills to contribute to the successful delivery of the ACSC program. You will work in a dynamic environment where your contributions directly improve patient experiences and outcomes.

Enterprise Agreement

Health and Allied Services, Managers and Adminstrative Workers

Classification or Salary Range

HS2

Immunisation Risk Category

Immunisation Category C

Key Relationships

Internal

• ACSC leadership team (Manager, Director, Operations and Projects Lead) 

• ACSC Project Officers and team members 

Clinical Services across Parkville precinct including: 

• Tumour Stream/Medical Directors

• Clinical Executives and Assistants 

• Specialist Nurses and Allied Health professionals

Peter Mac departments including: 

• Business Intelligence and Analytics Unit

• Electronic Medical Record (EMR) teams

• Office of Cancer Education

• Patient Experience and Wellbeing

• Peter Mac Cancer Foundation 

• Victorian Adolescent and Young Adult service

• Catering companies within the Parkville Precinct 

External

• Cancer survivors, families, and carers 

• Community and non-government organisations (e.g. Cancer Council Victoria) 

• Department of Health Victoria 

• External funding agencies

• Parkville precinct departments and EMR team 

• Victorian Comprehensive Cancer Centre Alliance (VCCC) 

• Victorian health services and healthcare professionals 

• External event, catering, travel and consultancy companies

Skills

Essential Requirements

Education and professional background

• At least 3 years administration experience, ideally supporting a team 

Technical Skills and Knowledge

• Experience in health care, Government or not for profit sector 

• Experience in event coordination (online and in person)

• Proficiency in information technology, including online platforms, Microsoft Office suite, Mailchimp, intranet and the ability to learn new systems quickly

Communication and Interpersonal Skills

• High level communication and interpersonal skills 

Personal Attributes

• High level organisational skills with attention to detail

• Ability to work autonomously and manage competing priorities

• Demonstrated initiative and proactive approach to work

Desirable Requirements

• Experience as Personal Assistant

Key Accountabilities

Key Accountabilities
Key Performance Indicators

1. Administration and program support to the ACSC team

• Provide ACSC program office coordination, including responding to and triaging phone, email web based enquiries; photocopying, printing, ordering supplies and resources

• Circulate communications and invitations on behalf of ACSC

• Assist manager in people hub management as required (timesheet and leave)

• Provide financial management of invoices, payment requests, reimbursements

• Maintain departmental templates for team to access e.g. PowerPoint templates

• Assist with report preparation and formatting

• Establish and maintain databases, registers and filing systems e.g. contract and invoice registers

• Provide backend support to ACSC website and online programs

• Complete data entry activities and provide data as requested from systems

• Coordinate travel booking, including advising external agencies as required

• Complete meeting minutes and agendas

• Orientation of new staff including set up and office space

• Other duties as directed by ACSC Manager

2. Administration support to the ACSC Director and Manager

• Diary management, including scheduling meetings and teleconferences, booking rooms, preparation of relevant documents for meetings

• Email management as required

• Assist in maintenance of accurate records (contracts, invoices, policies etc.)

• Work with ACSC Manager to develop procedures, systems and resources that support team efficiency

• Display and maintain confidentiality and privacy

Key Accountabilities (Contd..)

Key Accountabilities
Demonstrated by / Key Performance Indicators

3. Coordination and support of ACSC events including education events

• Coordinate booking of events, venues, catering and provide support at events

• Implement booking processes and systems to support registration

• Liaise with speakers and attendees and monitor registrations, conduct technical checks for webinars etc

• Assist in communication and promotion of events

• Assist in development of collateral: agendas, running sheets and evaluation forms

4. High level organisational skills

• Complete work to a high standard within negotiated timeframes

• Maintain a workplan or task list, manage competing priorities

• Work proactively and demonstrate initiative

• Show attention to detail

5. Clear and effective communication style

• Contribute to a positive team dynamic through a clear and effective communication style

• Respond in a timely way to requests, and update on progress

• Build positive relationships within the team and with key stakeholders

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For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.

Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.

WHY WORK FOR PETER MAC

• Peter Mac offer a range of benefits which support our people both personally and professionally.
• Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
• We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.

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