Project Administration Officer

2 weeks ago

Eveleigh, New South Wales, Australia Janison Full time $90,000 - $120,000 per year

Position Summary:

The Project Administration Officer provides high-quality administrative, coordination and support to the Enterprise Project Management Office (EPMO). The role is central to the smooth running of the EPMO by ensuring governance processes are applied, reporting is accurate and timely, and project administration is well structured. This position requires a professional who is confident working with a broad range of stakeholders, highly organised, and skilled in the use of Smartsheets to support project planning, reporting and workflow management.

Duties & Responsibilities:

1.Provide administrative and coordination support to the EPMO leadership team and broader management group.

  1. Manage project governance activities including scheduling, documentation, meeting preparation, and follow-up of actions.

  2. Maintain and update Smartsheets dashboards, trackers, and workflows to support project planning, monitoring, and reporting.

  3. Assist in the preparation of project and portfolio reports, presentations, and stakeholder updates.

  4. Support the consistent application of governance frameworks and standards across the project portfolio.

  5. Coordinate competing priorities and deadlines, ensuring tasks are delivered on time and to a high standard.

  6. Act as the first point of contact for EPMO administrative matters, engaging professionally with stakeholders.

  7. Contribute to process improvement initiatives that enhance the efficiency of EPMO operations.

Experience, Skills & Qualifications:

Essential:

  • Experience in project administration or coordination.
  • Proficiency in Smartsheets (dashboards, reporting, workflows).
  • Strong organisational skills and ability to manage competing priorities.
  • Effective communication and stakeholder engagement skills.
  • Ability to prepare clear reports, presentations, and documentation.
  • Relevant tertiary qualifications in business administration, project management, or related field.

Desirable:

  • Experience supporting an EPMO or large project environment.
  • Knowledge of project governance processes.
  • Familiarity with other project tools (e.g., MS Project, Power BI, JIRA).

What We Offer

We are a purpose-driven organisation, offering a 'flexible' approach to work. We understand one size doesn't fit all, so whatever works for the business, the team and your role – means endless possibilities for the flexibility you need.

We also offer:

  • Access to our Employee Share Ownership Program. We will match your shares of up to $2,000 per year
  • A fifth week of annual leave (conditions apply), a day off for your birthday and 'freebie days' throughout the year
  • Parental leave benefit including paid leave, continued super contributions and more
  • Flexible ways of working
  • A focus on virtual engagement and inclusivity to support our distributed workforce across the globe
  • A focus on development and upskilling opportunities (if that's what you're after)

For a glimpse into Janison's culture and to see our regular employee updates, follow Janison on LinkedIn. We'd love you to be part of our community

Next Steps

If you are looking for an organisation that will support your growth, provide you with the flexibility you need and are looking for a greater purpose to exercise your skills, then please submit your application. We can't wait to hear from you

By submitting your application with Janison, you confirm acknowledgement of Janison's Applicant Privacy Notice which you can view at this link.

  • Sales Administration Officer

    2 weeks ago

    Eveleigh, New South Wales, Australia Janison Full time $60,000 - $90,000 per year

    Position SummaryThe Sales Administration Officer plays a key role in supporting the smooth operation of the Assessments Team. As the first point of contact for customer enquiries, you'll provide excellent service to clients, coordinate administrative processes, and ensure efficient delivery of assessment services.This is an ideal opportunity for a motivated...

  • Operations Project Coordinator

    2 weeks ago

    Eveleigh, New South Wales, Australia Carriageworks Full time $60,000 - $90,000 per year

    ABOUT CARRIAGEWORKSCarriageworks is a thriving cultural centre located on Gadigal land in Redfern, Sydney. Built within the spectacular Eveleigh Railway Workshops, it hosts vibrant arts events and a thriving creative industries program. As well as popular events such as the weekly Farmers Market, Sydney Writers' Festival, Australian Fashion Week, and Sydney...

  • Business Services Assistant

    6 days ago

    Eveleigh, New South Wales, Australia Pendium Advisory Full time $60,000 - $80,000 per year

    Pendium Advisory are Australia's leading rent roll and real estate business brokers, valuers and consultants and require an outstanding person to join their high-performing team in the role of Business Services Assistant.Working alongside our Associate Director - NSW, this fast-paced and varied position will ensure the continued success of the business and...

  • Event Producer

    2 days ago

    Eveleigh, New South Wales, Australia Carriageworks Full time $60,000 - $90,000 per year

    ABOUT CARRIAGEWORKSCarriageworks is a thriving cultural centre located on Gadigal land in Redfern, Sydney. Built within the spectacular Eveleigh Railway Workshops, it hosts vibrant arts events and a thriving creative industries program. As well as popular events such as the weekly Farmers Market, Sydney Writers' Festival, Australian Fashion Week, and Sydney...

  • SAP HR Test Analyst

    5 hours ago

    Eveleigh, New South Wales, Australia Aurec Full time $80,000 - $120,000 per year

    SAP HR Test AnalystNSW GovernmentDay Rate: Up to $850 + Super3-Month ContractHybrid 50/50: Eveleigh & WFHSAP HR/Payroll | SuccessFactorsOM/PA, ESS, MSS, Payroll, Time & LeaveThe role:Play an integral role in the comprehensive testing for an SAP HR/Payroll application in an enterprise-wide HR Transformation including SAP SuccessFactors.What you will be...

  • Business Support Administration Transformation Initiatives

    4 days ago

    Eveleigh, New South Wales, Australia Commonwealth Bank of Australia Full time $80,000 - $120,000 per year

    The Commonwealth Bank of Australia (Bank) is Australia's leading provider of integrated financial services. They are committed to continuously improving governance practices and ensuring that they are aligned with business, stakeholders and customers' needs. The Chief Technology Office is the shaping future of technology, data and digital solutions at...

  • Facility Manager

    2 days ago

    Eveleigh, New South Wales, Australia MIRVAC Full time $90,000 - $120,000 per year

    Mirvac is a brand that creates and curates better experiences. We are more than developers or builders – we are visionaries, and our ability to see the world differently drives us to be bold, embrace innovation and diversity, and lead with optimism.As creators of positive change, we see each new project as an opportunity to leave a lasting legacy,...

  • Facility Manager

    4 days ago

    Eveleigh, New South Wales, Australia Mirvac Full time $90,000 - $120,000 per year

    Mirvac is a brand that creates and curates better experiences. We are more than developers or builders - we are visionaries, and our ability to see the world differently drives us to be bold, embrace innovation and diversity, and lead with optimism. As creators of positive change, we see each new project as an opportunity to leave a lasting legacy,...

  • Head of Operations

    2 weeks ago

    Eveleigh, New South Wales, Australia Syenta Full time $140,000 - $160,000 per year

    Salary - $140,000-160,000 + superannuation + ESOPApply Here by the 31st of AugustAbout SyentaSyenta is architecting the future of AI computing through its revolutionary Localized Electrochemical Manufacturing (LEM) technology, which enables High-Resolution Interconnects - a new class of chip-to-chip connections that transcends traditional packaging to...

  • Manager Quality Assurance TM

    2 weeks ago

    Eveleigh, New South Wales, Australia Commonwealth Bank - Financial Services Full time $120,000 - $180,000 per year

    *12 Month Fixed Term or 12 Month Secondment Quality Assurance (QA) is a team of Operations Professionals, part of the Financial Crime Services (FCS) team in Chief Operations Office (COO). The team is accountable for the development, implementation, and ongoing leadership of the Group's financial crime operations shared service. Financial Crime Operations...