Administration Assistant

2 days ago

East Melbourne Victoria, Australia Chamar Pty Ltd Full time $40,000 - $60,000 per year

Administrative Assistant- Joint Secretariat/CHAMAR/WeCare Charitable Trust

CHAMAR is the entity which provides administrative services to a number of masonic membership organisations in Victoria. The successful applicant will carry out all aspects of office operation including, but not restricted to reception, mail, couriers, greeting clients, handling phone queries, membership management, filing and administratively supporting ceremonial teams, lodges and chapters.

· Maintain a clean and safe workspace, and abide by workplace health and safety policies and procedures

· Support the Executive Officer in his work, including assisting with the management of communications meetings and Grand Installations.

· Other tasks as directed

SKILLS & EXPERIENCE

· Valid work visa or Australian work rights are required for this position.

Qualifications:

· Diploma or Certificate IV in Business Admin or similar and relevant experience.

· An understanding of protocols and procedures peculiar to Freemasonry would be helpful.

· Experience in the use of MYOB is required.

Experience: (preferred)

· General administrative support experience including relevant aspects of financial operations.

· Minimum of 1-2 years of general administrative support experience is required.

· Experience in accurate record keeping.

· Working with others in a collaborative team to solve problems.

Skills:

· Intermediate to advanced Microsoft Office suite skills (Word/Publisher, Excel, PowerPoint, Outlook, Sharepoint, Access etc. and relevant video conferencing software).

· Competence and accuracy in the operation of organisational accounts via MYOB or similar finance management package and in maintenance and update of membership records.

· Excellent verbal and written communication skills.

· Able to work in a busy environment, maintain an organisational calendar and facilitate/support meetings and functions as required.

· Organised and able to consistently meet deadlines.

· Able to maintain professional confidence and security of all documents and information.

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