Operations Manager

14 hours ago

Redfern, New South Wales, Australia Art Pharmacy - Art Consultants Full time

Sydney (Hybrid) · Full-time · Immediate start

Art Pharmacy is a full-service art & placemaking consultancy delivering public art, creative activations and community-shaping projects with artists, developers, councils and brands.

We're looking for an 
Operations Manager
 to run the day-to-day engine of our businesses: project support, events & installation logistics, artist/contractor coordination, finance admin and keeping our templates/processes sharp - so our creative team can deliver outstanding work, on time and on budget.

What you'll do:

  • Project support:
     schedules, project management, risk/issue logs; site paperwork (permits, inductions, SWMS, access).

  • Events & installs:
     plan logistics end-to-end (bump-in/out, deliveries, hire, run-sheets); be on-call during critical install windows.

  • Artist & contractor coordination:
     issue contracts, verify ABNs/insurances, track concept fee payments and milestones, gather deliverables.

  • Finance admin (lead):
     track budgets/WIP, raise POs, process invoices, coordinate with finance partners.

  • Templates & systems:
     maintain policies, contracts, run-sheets, trackers; data and version control.

  • Internship program:
     recruit, onboard, supervise and ensure a positive learning experience.

What you'll bring

  • Previous relevant experience of delivery in an operations/production/project coordination role (arts, events, design/fabrication or similar).
  • Proven logistics planning and vendor management; confident around WHS and site requirements.
  • Strong financial admin: budgets, POs, invoicing, reconciliations, simple reporting.
  • Contract administration: issuing agreements, tracking milestones, checking ABNs/insurances.
  • Calm, clear communicator who closes loops and keeps standards high - especially when the pressure's on.

Non-negotiables

  • Full Australian working rights.
  • Sydney-based with ability to work full time (5 days) and be onsite for installs/events (early/late calls when required).
  • Experience of managing projects, communicating with a range of stakeholders
  • Financial acumen and experience of managing budgets
  • Comfortable working on active sites and following WHS processes.
  • Detail-driven with reliable follow-through on budgets, paperwork and approvals.

Desirable:

  • Public-realm install experience (permits, access equipment, traffic management).
  • Familiarity with CRM/PM tools (e.g., Asana/Trello/Capsule) & Google Workspace.

Employment details

  • Type:
     Full-time (hybrid; office + onsite as needed)
  • Location:
     Sydney
  • Package:
     Competitive salary + super (commensurate with experience)
  • Start:
     ASAP

How to apply

Apply via LinkedIn
 
or
 email CV and a short cover note to 
Hayley Kaplan
at 

 with subject line:

"Operations Manager — [Your Name]"

Please include: your earliest start date and a brief example of a complex install/event you've coordinated (what you owned, how you de-risked it, outcome).

We celebrate diverse perspectives and strongly encourage applications from First Nations peoples and those from culturally and linguistically diverse backgrounds.

Applications open until 
28 October 2025

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