Scheduling Administrator

3 days ago

Sydney, New South Wales, Australia 3bac79e9-d0cf-4b63-b4d8-00eee06cdb00 Full time $60,000 - $90,000 per year

About NPS

As one of AFR's Top 100 Fastest Growing Companies, a dual winner of the Victorian Training Awards for Apprenticeship Development '22 & '23 and a leader in our chosen fields New Plumbing Solutions (NPS) is seeking a reliable and experienced Scheduling Administrator.

From humble beginnings NPS has grown to a national organisation with circa 200 staff. At NPS we provide high-quality services for industry, government, and water authorities with significant growth in emerging areas of digital metering and IoT device management.

About The Role

We are seeking a proactive Scheduling Administrator for our NSW Water and Metering Division to oversee multiple contracts in Metro and Regional Sydney. Located in our Sydney office, this dynamic role involves managing schedules for field employees in a fast-paced environment.

Your responsibilities will include maintaining project statuses efficiently and scheduling field staff effectively to optimise productivity. Additionally, you will be tasked with meticulous documentation control, overseeing the process from job creation and work order forms to project completion sign-off and handover to accounts.

  • Inbound and outbound phone calls.
  • Monitoring, controlling, and managing work orders and job requests.
  • Daily management of schedules.
  • Data entry and reporting.
  • Assisting field staff with enquiries.
  • Liaising with clients and plumbers to prioritise and schedule jobs
  • Establish and maintain processes and procedures for scheduling department in consultation with management
  • Ensure all employee and sub-contractor records are maintained accurately and in a timely manner
  • Complete jobs-management and invoicing requirements as required
  • Assisting with the processing of quotations
  • Ensure all essential paperwork is correct and properly uploaded
  • Administration and ad hoc duties
  • Conduct work reviews and audits for quality improvement purposes
  • Follow up on incomplete or problematic jobs to ensure completion and customer satisfaction
  • Ensure maximum office discretion and confidentiality at all times

Hours: 09:00am – 05:00pm

First 3-6 months will be office-based, then view to hybrid once trained.

About You

If you're proactive, driven, and eager to make a difference, we want you on our team As part of our busy team, you will need to have:

  • Excellent customer service skills.
  • Flexibility and adaptability.
  • Ability to multi-task and prioritise effectively.
  • Ability to problem solve.
  • Good attention to detail.
  • Experience with Microsoft Office suite
  • Experience with Aroflo (highly regarded).
  • Previous scheduling experience (highly regarded).
  • Knowledge of Metro and Regional Sydney areas.

What's On Offer

  • The opportunity to join a great team of like-minded people.
  • The ability to manage your own workload.
  • Flexible working hours across the week.
  • Great team culture and growth opportunities
  • Opportunity to make a difference.

New Plumbing Solutions are passionate about providing equal employment opportunities and embracing diversity. If this role sounds like you, check out our website to find out more about us or click Apply.

  • Administration and Scheduling Officer

    7 days ago

    Sydney, New South Wales, Australia Service Stream Full time

    Primary LocationNSW - Mayfield WestJob Description SummaryMaternity leave position to provide administration and scheduling support to our Utility contracts, ensuring the smooth delivery of field work, administration tasks and customer service.About the RoleKey responsibilitiesCompletion of task allocation to field staff and liaising with field based...

  • Scheduler Administration Intake Officer

    1 day ago

    Sydney, New South Wales, Australia NSW Health Full time $60,000 - $80,000 per year

    Employment Type: Permanent Full TimePosition Classification: Administration Officer Level 4Remuneration: $75, $76,897.65 Per Annum, Plus SuperannuationHours Per Week: 38Requisition ID: REQ620353Location: NegotiableApplications Close Date: Tuesday 2nd December, 2025 What You'll Be Doing:The vision for South Eastern Sydney Local Health District (SESLHD) is...

  • Project Control and Scheduling Officer

    2 weeks ago

    Sydney, New South Wales, Australia Public Sector People Full time $60,000 - $90,000 per year

    About The RoleWe are seeking a motivatedProject Control and Scheduling Officerto join our Project Services team and play a key role in supporting the delivery of a diverse portfolio of projects. This position offers the opportunity to contribute to process improvements, system administration, and effective project coordination in a collaborative and...

  • Administrator

    7 days ago

    Sydney, New South Wales, Australia Transformational Institute RTO - 31269 Full time $40,000 - $60,000 per year

    Kickstart your career in a fast-paced, purpose-driven environmentWe're looking for an enthusiastic Entry-Level Administrator to join our fun and dynamic team, supporting participants and staff within the NDIS sector. If you thrive under pressure, love learning new things, and enjoy working with people, this role is for you.About the RoleThis is a fantastic...

  • Administration

    5 days ago

    Sydney, New South Wales, Australia ENAALY Full time $60,000 - $80,000 per year

    Job Advertisement: Administrative Officer – Aged Care & Disability Services (NSW)Location: SydneyEmployment Type: Part-TimeSector: Aged Care & Disability ServicesAbout UsWe are a values-driven organisation committed to delivering high-quality care and support services to elderly Australians and individuals living with a disability. As part of our growth...

  • Booking Officer and Administrator

    2 weeks ago

    Sydney, New South Wales, Australia ADHD-BED Integrated Full time $40,000 - $60,000 per year

    Company DescriptionADHD-BED Integrated is an internationally recognized team of experts based in Australia, the UK, and Canada, specializing in providing comprehensive care for Attention Deficit Hyperactive Disorder and Eating Disorders, including Binge-Eating Disorder. The organization also supports individuals with co-morbidities such as addiction,...

  • Operations Administrator

    1 day ago

    Sydney, New South Wales, Australia Quay Medics Full time $60,000 - $90,000 per year

    Join Our Team and Make a DifferenceAre you highly organised, thrive in fast-paced environments, and passionate about supporting teams that truly help others? We are looking for a proactive Operations Administrator to manage rostering, bookings, and invoicing for our first aid services & training team. This is the perfect role for someone who enjoys...

  • Contracts Administrator

    2 weeks ago

    Sydney, New South Wales, Australia Design & Build Full time $60,000 - $100,000 per year

    Design and Build are representing an emerging leader in building commercial projects from concept through to completion. Our client is established in the CBD and delivers projects across Sydney valued up to $10mDue to organic growth and their continued success, our client has an excellent opportunity for a Contracts Administratorto join their team and...

  • Production Administrator

    2 weeks ago

    Sydney, New South Wales, Australia Hogarth Worldwide Full time $80,000 - $120,000 per year

    ABOUT THE ROLEWe are seeking a dedicated Production Administrator to join Hogarth's dynamic WPP Media Partnership team, specifically supporting our Out-of-Home (OOH) Media workstream. This is an exciting opportunity to be at the heart of delivering impactful OOH campaigns for leading brands.Based in Sydney, this is a critical support role, focused on the...

  • Contracts Administrator

    7 days ago

    Sydney, New South Wales, Australia ELMO Cloud HR & Payroll Full time $60,000 - $100,000 per year

    Description About UsAt Parkview Constructions, we've been building award-winning residential and commercial projects since 1997. With over 180 staff and multiple projects across Sydney, we pride ourselves on delivering quality, innovation, and results.The OpportunityWe're on the lookout for a driven, switched-on Contracts Administrator to join our team. This...