Major Gifts Coordinator

Major Gifts Coordinator

• Ongoing, Full Time (35 hours per week)
• Sydney CBD - The Domain
• Clerk Grade 5/6
• Total Remuneration Package up to $113,432
• Salary Range ($99,938 to $110,271)
• Hourly Rate $54.72

Established in 1871, the Art
Gallery of New South Wales is located in Sydney's The Domain adjacent to the
Royal Botanic Garden and near the Central Business District, the Gallery
acknowledges the original custodians of this land – the Gadigal people.

The Art Gallery attracts around 2
million visitors annually and runs Australia's largest education program with
over 90,000 student and teacher visits per year.

With our expanded campus the Art Gallery has
a new state-of-the-art building located next to our existing and much-loved
building. Providing us with close to double the exhibition space, the expanded Art
Gallery enables us to share more art with more people and provide more family,
learning and educational programming for all our audiences.

We are seeking diverse, collaborative,
supportive and brilliant individuals to work alongside our existing talent and
build on our rich history to create an even more inspiring Art Gallery for the
future.

For more information about the Gallery and
our future, please visit our website

About the RoleThe
Major Gifts Coordinator provides a broad range of administrative and support
services to the Major Gift's team program of work, whilst facilitating the delivery
of business objectives

For more information about the role please view the  and Information for Applicants or contact the Hiring Manager listed below.

What Technical / Soft skills are required

• Demonstrated success in the provision of administrative and project management including high level desktop skills, experience in dealing with confidential and sensitive issues and people in senior roles
• High level of written and verbal communication skills.
• Experience in project managing and organising small scale events
• Experience in coordinating reports, documentation, meetings and associated catering along with the ability to determine priorities in an environment of tight and conflicting deadlines, using initiative and independence.
• Experience in the use of a wide variety of software applications including Word, Excel, Customer Relationship Management (CRM) systems, a finance, procurement or Enterprise Resource Planning (ERP) system and a content management system.
• Willingness and ability to attend events outside of business hours

Targeted Questions

1. This position maintains diverse administrative responsibilities and can be faced with challenging time constraints. Please provide an example of a situation where you were required to prioritise conflicting tasks involving management and/or stakeholder requests within a complex working environment. (maximum of 300 words).
2. Describe a challenging project with multiple internal and/or external stakeholders that you were required to co-ordinate and provide administrative support for. Explain the communication strategies you employed to ensure effective and efficient outcomes were achieved. (maximum of 300 words).

For your application to be consideredTo submit your application online, please provide:

• Your resume (maximum five pages)
• A covering letter addressing the technical/soft skills, as outlined above
• A response to the Targeted questions, in the text box provided in your application form (max 300 words).

Part
of the assessment process may include additional online capability testing,
skills testing or work samples in accordance with the Government Sector
Employment Act 2013, therefore you may be contacted to participate.

Pre-employment checks
are a critical part of our recruitment process and can include reference
checks, working with children checks, criminal history checks, medical
assessments, as well as various other checks to ensure your suitability for the
role. It should be noted that
discretion may be granted from the Art Gallery for those with a background
check record. This is dependent on the role, its requirements, and the impact
it has on the Art Gallery as a whole. A risk assessment will be carried out before
a determination is made in this regard. Any criminal record information is kept
in the strictest confidence, is not placed on an applicant's personal file, and
is destroyed within very strict timeframes.

Our Commitment to Diversity, Equity and
InclusionWe are committed to
building a diverse, inclusive and flexible workplace and strongly encourage
applications from Aboriginal
and Torres Strait Islander people, people from diverse cultural and linguistic
backgrounds, people who identify as LGBTIQA+, people with a
disability and other diversity groups.

We strive to achieve an inclusive and accessible experience for all candidates. If you require any adjustments at any stage of the recruitment process, please reach out to the recruitment team via .

You can also view our Diversity and Inclusion Strategic Framework .

For more information about adjustments, please visit: Information about adjustments available throughout the recruitment process.

Enquiries: If you require further details about this role,
please contact Brontë Hock, Senior Manager, Major Gifts at on or via email at

Closing Date for Applications: 11 November
2025, 10:00AM AEST - Applications must be lodged electronically via the website. Email applications will not be accepted.