Receptionist / Administration Assistant

Your new company

Hays are proud to be partnering with Scott Salisbury Group for the recruitment of their Receptionist / Administration Assistant role.

Scott Salisbury Group is South Australia's most awarded custom home builder, renowned for delivering luxury residences and high-end developments that combine excellence with personalised design and exceptional customer service. With over 36 years of experience, the group has built a reputation for crafting bespoke homes that reflect each client's unique vision, supported by a team of skilled designers, project managers, and tradespeople.

Their portfolio spans custom homes and premium developments across Adelaide's most sought-after locations. Every project is a testament to their commitment to quality, innovation, and attention to detail-making Scott Salisbury Group a leader in the luxury residential construction space.

Your new role

As the Receptionist / Administration Assistant, you will be the first point of contact for clients and visitors, delivering exceptional customer service and ensuring a professional and welcoming environment. This role involves managing front desk operations, handling incoming calls and correspondence, and providing comprehensive administrative support across the business.

Your responsibilities will include:

• Acting as the first point of contact for clients and visitors, delivering a professional and welcoming experience.

• Answering and redirecting incoming calls promptly and accurately.

• Managing reception operations, including maintaining a clean and organized front desk area.

• Coordinating meeting room bookings, set-up, and ensuring rooms are prepared for visitors.

• Handling incoming and outgoing mail, couriers, and deliveries.

• Maintaining office supplies and amenities, including ordering stock and managing inventory.

• Providing administrative support across departments, including document preparation, data entry, and filing.

• Assisting with scheduling, calendar management, and internal communications.

• Managing petty cash and processing receipts in line with company procedures.

• Supporting event coordination, including invitations, RSVPs, and logistics.

• Ensuring compliance with company policies and Work Health & Safety requirements.

• Updating and maintaining telephone lists, reception manuals, and internal records.

• Liaising with suppliers, trades, and service providers as required.

What you'll need to succeed

To be considered for this role, you will meet the following criteria:

• Proven experience in a receptionist or administration support role within a professional environment.

• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel and Teams) and the ability to learn new systems quickly.

• Excellent communication and interpersonal skills, with a professional and welcoming manner.

• High level of organisational skills and attention to detail, with the ability to manage multiple tasks simultaneously.

• Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.

• Strong time management skills and the ability to prioritise effectively in a fast-paced environment.

• A proactive approach to maintaining office operations and supporting internal stakeholders.

• Commitment to delivering exceptional customer service and representing the business professionally.

• Flexibility to adapt to changing priorities and assist across departments when required.

What you'll get in return

In return for your hard work and dedication, you will enjoy:

• The opportunity to join a highly respected and award-winning South Australian building group.

• A supportive and collaborative team environment that values professionalism and excellence.

• Exposure to a dynamic business with diverse operations, offering variety in your day-to-day tasks.

• Ongoing training and development to enhance your skills and career growth.

• Modern office facilities and a positive workplace culture.

• The chance to represent a premium brand and contribute to delivering exceptional client experiences.

Tanya Murray is currently recruiting this exciting permanent opportunity so if this sounds like the role you have been looking for and hold all the above requirements, apply ASAP via the link. At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from a diverse background to apply.