Executive Administrative Assistant

4 hours ago

Chadstone VIC, Australia MEDICAL AND AGED CARE GROUP Full time $60,000 - $80,000 per year
Executive Administrative Assistant

Be the Heart of Our Office as an Executive Administrative Assistant

We're looking for someone who loves being at the heart of a busy, people focused workplace. As our Executive Administrative Assistant, you'll support our senior leaders while creating a warm, welcoming experience for everyone who walks through our doors. This is a great opportunity for someone who thrives on variety, enjoys helping people, and takes pride in keeping things running smoothly every day.

About the Role:

We're looking for someone who loves being at the heart of a busy, people focused workplace. As our Executive Administrative Assistant, you'll support our senior leaders while creating a warm, welcoming front of house experience for everyone who walks through our doors.

Your days will be varied, from managing calendars and preparing documents to answering calls, greeting visitors, and making sure everything runs smoothly behind the scenes. You'll be the friendly face and organised mind that helps keep our whole team moving.

As a family owned business, we're big on connection and teamwork. You won't just be another employee, you'll be part of a supportive, close-knit group that appreciates what you do and genuinely wants to see you grow. If you love helping people and keeping things running like clockwork, you'll feel right at home here.

Key Responsibilities:

  • Support our Executive Team with diary management, travel bookings, and document prep
  • Welcome visitors, clients, and stakeholders as the first point of contact
  • Handle reception tasks: phones, enquiries, check ins, and meeting room bookings
  • Provide friendly, professional customer service every day
  • Assist with general office admin, events, and coordination tasks
  • Manage confidential information with care and professionalism

What You'll Bring:

  • Experience in admin or executive support
  • Great communication skills and a polished, friendly presentation
  • A warm, customer focused attitude
  • Strong organisation and time management skills
  • Confidence juggling different tasks in a fast-paced environment
  • Good knowledge of Microsoft Office and general office systems
  • Reception or customer service experience is a bonus, but the right attitude matters most

Why You'll Love Working with Us:

  • Work closely with a supportive, engaged Executive Team
  • Be part of a welcoming, down to earth organisation
  • Enjoy a varied role where your work really makes a difference
  • Plenty of opportunities to learn, grow, and build your skills

Our Values:

Unified by our commitment to providing superior care, our values see our divers team collaborate to deliver on our promise to our residents:

  • Compassion: generous spirit, welcoming hospitality, connect.
  • Integrity: honest, trustworthy and ethical in all that we do.
  • Dignity: True worth of every individual.
  • Diversity: Value uniqueness of each person.
  • Accountable: we are accountable of all actions and outcomes to residents, their carers families and those who fund, govern and support us.
  • Family: it is in how we think, behave and talk. It is reflected in the environments and experiences we create.
  • Respect: We promote care, compassion and consideration with residents, their carers, families and each other.

Take the next step in your career with a team that appreciates your drive, supports your growth, and celebrates your success. Join us today Apply Today

  • Executive Administrative Assistant

    5 hours ago

    Chadstone, Victoria, Australia Medical and Aged Care Group Full time $60,000 - $80,000 per year

    Be the Heart of Our Office as an Executive Administrative AssistantWe're looking for someone who loves being at the heart of a busy, people focused workplace. As our Executive Administrative Assistant, you'll support our senior leaders while creating a warm, welcoming experience for everyone who walks through our doors. This is a great opportunity for...

  • Executive Assistant

    2 weeks ago

    Chadstone, Australia Sharp & Carter Full time

    Work close to home | Chadstone location & flexible working - Varied & exciting role within an established team | Opportunity for development - Be apart of a people focused business! **About the role** Our ASX listed client is seeking a experienced Executive Assistant to provide support to a highly driven and supportive team. The ideal individual will have...

  • Executive & Administrative Coordinator

    2 days ago

    Chadstone, Victoria, Australia d3f0a664-21ec-430f-bee3-1ea2feae335e Full time $73,990 - $80,007 per year

    Holmesglen Institute is a leading provider of vocational and higher education in Victoria, with over 40 years of experience and 140,000 graduates. As one of the largest government-owned TAFEs, we offer 600+ courses across multiple campuses, including Chadstone, Moorabbin, Glen Waverley, Eildon, and Melbourne's CBD. Our hands-on learning approach is supported...

  • Executive Assistant

    4 days ago

    Mansfield VIC, Australia MANSFIELD DISTRICT HOSPITAL Full time $60,000 - $90,000 per year

    Job Opportunity: Executive AssistantLocation: Mansfield, VictoriaEmployment Type: Permanent Full-timeClosing Date: 9th October 2025Mansfield District Hospital (MDH) is seeking an experienced and proactive Executive Assistant to provide high-level administrative support to the Director of Clinical Services (DCS) and play a key role in managing our internal...

  • Executive Assistant

    4 days ago

    Parkville VIC, Australia University of Melbourne Full time $80,000 - $120,000 per year

    Role type: Full Time, Fixed Term for 6 monthsFa c ulty: The Faculty of EducationDepartment : The Office of the DeanSalary: UoM 6 $ 98, $ 107,023.00 p.a. plus 17% superS upport the Deputy Dean and Faculty Executive Director, ensuring the efficient coordination of executive and administrative functions within the Faculty of Education.E ngage with senior...

  • Personal Assistant

    7 hours ago

    Camberwell VIC, Australia Executive Personal Concierge Full time $60,000 - $78,000 per year

    Personal Assistant & Client Support CoordinatorBlend admin, scheduling, and hands-on client support in a people-focused role based in Camberwell.Salary: $65,000–$78,000 + super (depending on experience)Location: Camberwell & Melbourne Eastern SuburbsJob Type: Full-time, in-personAbout UsExecutive Personal Concierge (EPC) has been supporting older adults...

  • Administration Support Officer

    1 week ago

    Chadstone, Australia Holmesglen Institute Full time

    **THE OPPORTUNITY** **Salary**:$66,921 - $72,661 per annum pro rata + 11.5% super + leave loading (dependent on qualifications and experience). **Time Fraction**:Part Time, 0.6 EFT. **Location**:Chadstone campus - onsite parking and close proximity to public transport. **WWCC**: Appointment to this position is dependent on obtaining and maintaining an...

  • Executive Assistant to Executive Director, Strategy

    4 days ago

    Melbourne VIC, Australia Alfred Health Full time $90,000 - $120,000 per year

    Alfred HealthAlfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services. On 1 January 2026, Alfred Health will come together with Kooweerup Regional Health...

  • Executive Assistant

    2 weeks ago

    Melbourne - City/Inner Australia VIC Synergie Australia Full time $60,000 - $90,000 per year

    Through long-term partnerships, we connect the right people (You) with the right opportunities to shape careers and drive change in Australia and beyond.Synergie Australia is seeking an experienced Executive Assistant for for our client located in East Melbourne. What you will be required to do:This role provides high-level executive and administrative...

  • Executive Assistant

    6 days ago

    Melbourne VIC, Australia RMIT University Full time $93,991 - $112,000 per year

    Overview:Executive AssistantFull-time, Continuing positionSalary HEW Level 6 ($93,891 - $112, % Superannuation and Flexible Working ArrangementsBased at the Melbourne CBD campus, and hybrid ways of workingAbout YouAs the Executive Assistant, you will be responsible for providing high quality project support, administrative support and secretarial functions...