Executive Administrative Assistant

3 hours ago

Chadstone, Victoria, Australia Medical and Aged Care Group Full time $60,000 - $80,000 per year

Be the Heart of Our Office as an Executive Administrative Assistant

We're looking for someone who loves being at the heart of a busy, people focused workplace. As our Executive Administrative Assistant, you'll support our senior leaders while creating a warm, welcoming experience for everyone who walks through our doors. This is a great opportunity for someone who thrives on variety, enjoys helping people, and takes pride in keeping things running smoothly every day.

About The Role
We're looking for someone who loves being at the heart of a busy, people focused workplace. As our Executive Administrative Assistant, you'll support our senior leaders while creating a warm, welcoming front of house experience for everyone who walks through our doors.

Your days will be varied, from managing calendars and preparing documents to answering calls, greeting visitors, and making sure everything runs smoothly behind the scenes. You'll be the friendly face and organised mind that helps keep our whole team moving.

As a family owned business, we're big on connection and teamwork. You won't just be another employee, you'll be part of a supportive, close-knit group that appreciates what you do and genuinely wants to see you grow. If you love helping people and keeping things running like clockwork, you'll feel right at home here.

Key Responsibilities

  • Support our Executive Team with diary management, travel bookings, and document prep
  • Welcome visitors, clients, and stakeholders as the first point of contact
  • Handle reception tasks: phones, enquiries, check ins, and meeting room bookings
  • Provide friendly, professional customer service every day
  • Assist with general office admin, events, and coordination tasks
  • Manage confidential information with care and professionalism

What You'll Bring

  • Experience in admin or executive support
  • Great communication skills and a polished, friendly presentation
  • A warm, customer focused attitude
  • Strong organisation and time management skills
  • Confidence juggling different tasks in a fast-paced environment
  • Good knowledge of Microsoft Office and general office systems
  • Reception or customer service experience is a bonus, but the right attitude matters most

Why You'll Love Working With Us

  • Work closely with a supportive, engaged Executive Team
  • Be part of a welcoming, down to earth organisation
  • Enjoy a varied role where your work really makes a difference
  • Plenty of opportunities to learn, grow, and build your skills

Our Values
Unified by our commitment to providing superior care, our values see our divers team collaborate to deliver on our promise to our residents:

  • Compassion: generous spirit, welcoming hospitality, connect.
  • Integrity: honest, trustworthy and ethical in all that we do.
  • Dignity: True worth of every individual.
  • Diversity: Value uniqueness of each person.
  • Accountable: we are accountable of all actions and outcomes to residents, their carers families and those who fund, govern and support us.
  • Family: it is in how we think, behave and talk. It is reflected in the environments and experiences we create.
  • Respect: We promote care, compassion and consideration with residents, their carers, families and each other.

Take the next step in your career with a team that appreciates your drive, supports your growth, and celebrates your success.
Join us today Apply Today

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