Administration Support Officer

5 days ago

Chadstone, Australia Holmesglen Institute Full time

**THE OPPORTUNITY**

**Salary**:$66,921 - $72,661 per annum pro rata + 11.5% super + leave loading (dependent on qualifications and experience).
**Time Fraction**:Part Time, 0.6 EFT.
**Location**:Chadstone campus - onsite parking and close proximity to public transport.
**WWCC**: Appointment to this position is dependent on obtaining and maintaining an ‘employee’ Working with Children Check.
**Police Check**:Appointment to this position is dependent on obtaining a Police Check.
**Position Status**:Contract of employment until 31 December 2025.

Holmesglen is seeking a professional and highly organised Administration Officer to provide essential support to the Curriculum Maintenance Manager and contribute to the smooth operation of the department.

In this role, you will coordinate administrative requirements across all key functions, maintain staff files and associated documentation in accordance with organisational standards, and establish systems to monitor finances while providing regular updates to management. You will also undertake duties for key meetings, including preparing and distributing agendas and documentation, as well as accurately recording and maintaining minutes.

Additionally, you will assist staff in developing and maintaining project and core service documentation, provide executive support to the Curriculum Maintenance Manager, liaise with internal departments to resolve organisational matters, and coordinate communication systems and meetings to ensure the effective operation of the service.

Join us now and play a vital role in supporting our team and driving excellence at Holmesglen.

**ABOUT YOU**
- Demonstrated ability to provide executive support, manage priorities, and maintain organised records.
- Sound knowledge of HR and finance systems, with experience preparing complex, compliant documentation.
- Relevant degree with experience, or a combination of qualifications and extensive relevant experience.
- Excellent communication and interpersonal skills, with the ability to liaise across teams and resolve issues.

**ABOUT US**

Holmesglen is a leading education provider, valued by local and international learners, industry and the community. We are recognised for innovation in education and training, applied research, creativity and entrepreneurship. Our open, collaborative and quality-driven culture inspires learners and staff to excel.

**OUR COMMITMENT TO YOU**

Holmesglen is committed to continuing to provide a safe workplace and have put systems and support in place for all our employees to work and deliver safely and flexibly.

We provide our staff with:

- Employee Assistance Program
- Wellbeing programs
- Professional and career development opportunities
- Onsite parking and close proximity to public transport
- 14 weeks paid parental leave
- Flexibility to achieve work life balance
- Opportunities for all

We commit to respond to every applicant.

Employees attending certain workplace settings, including health and care facilities, may be required to be meet mandatory vaccination obligations.

**TO APPLY**

For further information relating to this opportunity and to view the **position description**, please click here.

**Applications close 11:59 pm Sunday 4**th** of May 2025.

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