Project Administrator

Innovative Thinking. Extraordinary Outcomes.

Experience the excitement of building a career in an evolving commercial landscaping business where people make amazing things happen. Together, let's enhance every environment for generations to come.

This is Regal Innovations.

Regal is a trusted partner in the commercial landscaping industry. For 50 years, we have been creating iconic public spaces by transforming the ordinary into the extraordinary. We work closely with all levels of government, developers, builders, and urban planners across Australia.

Our landscape and civil expertise cover all aspects of design and construction, including green and blue infrastructure, heritage and cultural works, as well as ongoing project maintenance. Innovation is at the heart of everything we do, as we believe it leads to truly exceptional outcomes for our clients and the community.

The role

As a Project Administrator, you will play a pivotal role in supporting the successful delivery of complex commercial landscaping and civil construction projects. You will provide essential administrative, financial, and project coordination support to ensure projects are delivered on time, within budget, and to the highest standards of quality and compliance.

Your impact

Your organisational skills, attention to detail, and ability to manage competing priorities will be vital to the success of each project. By streamlining project documentation, liaising with internal teams and external stakeholders, and supporting site operations, you will enable our project managers and site teams to focus on delivery while ensuring compliance and efficiency.

Your every day

• Coordinate and maintain project documentation, contracts, and correspondence.
• Assist Project/Construction Managers with budget tracking, cost reporting, and financial administration.
• Manage purchase orders, supplier invoices, and subcontractor claims in line with company processes.
• Prepare progress reports, meeting minutes, and client-facing documentation.
• Liaise with site teams to ensure timely flow of information, materials, and resources.
• Support compliance with WH&S requirements, permits, and quality assurance processes.
• Provide administrative support for project meetings, scheduling, and stakeholder communication.

Our offer to you

• Opportunities for professional development and career progression within a growing national business.
• Exposure to diverse projects across civil and commercial landscaping.
• A supportive, collaborative environment where your contribution is valued.
• Access to modern systems and tools to streamline your role.
• A workplace culture built on teamwork, respect, and a shared passion for quality outcomes.

Who are you?

Qualifications:

• Certificate or Diploma in Business Administration, Project Management, or a related field (desirable).
• Construction White Card (mandatory).

Experience:

• 2+ years' experience in a project administration, contracts administration, or similar role within construction, landscaping, or civil industries.
• Exposure to project financials, contract management, and site documentation.

Skills & Attributes:

• Strong organisational and time-management skills with the ability to juggle competing priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite; experience with project management or financial systems (e.g., Procore, Cheops, or similar) highly regarded.
• High attention to detail and accuracy in financial and project reporting.
• A proactive, solutions-focused approach and commitment to supporting project success.
• Team-oriented, adaptable, and committed to workplace health and safety.

A career with us

Regal is an equal opportunity employer. Our teams are comprised of individuals with diverse backgrounds, experiences, and perspectives. With aligned ways of working, we overcome challenges, advance our careers, and outperform competitors.

Staff perks and benefits offered to build an engaged and talented workforce include:

• Tailored professional development opportunities for career advancement.
• Opportunities to work on a wide variety of exciting and complex projects.
• An annual social calendar of fun activities and events.
• A full kit of uniforms.
• A great work culture that will make you feel like part of the team.

We're committed to ensuring that our recruitment process is fair, inclusive, free from bias, and accessible to all candidates.

Aboriginal and Torres Strait Islander peoples are encouraged to apply.