Executive Assistant

Since 2014, The Star Gold Coast has undergone a remarkable evolution. Our mission, to create fun at trusted destinations, has resulted in an unparalleled experience. Guests indulge in lavish stays at The Star Grand's revamped five-star hotel rooms, the opulent suites of The Darling, and Australia's pioneering Dorsett Hotel. Culinary delights await at award-winning venues including Nineteen at The Star, Kiyomi, and Mei Wei. Entertainment options are abound with live concerts, theatre performances, Events Centre gatherings, outdoor "Live on the Lawn" events, and world-class DJ sets at Atrium Bar. The Star Gold Coast is where relaxation seamlessly intertwines with thrilling entertainment. 

As the Executive Assistant, reporting to the Chief Executive Officer, you will provide high level efficient, confidential and comprehensive administrative support to the Chief Executive Officer and Gold Coast Senior Leadership team. You will have the ability to manage stakeholder diaries, coordinate schedules, and keep operations running smoothly.

This is a fantastic opportunity where you can leverage your exceptional organisational and communication skills to support the senior leadership team and contribute to the smooth operation of a dynamic and fast-paced environment. 

A few of your responsibilities 

• Provide high administrative support inclusive of calendar and email management, Board papers, internal paperwork, document production and reports, including highly confidential documents, take meeting minutes and actions, and ordering office supplies
• Coordinate and facilitate meetings inclusive of creating agendas, documenting and distributing minutes, and following up on action items
• Prepare confidential documents for company presentation and discussions, collect data and compile regular and adhoc reports for key stakeholders
• Provide administration assistance with department project working groups and internal events
• Organise travel arrangements for the Senior Leadership team as required
• Complete and submit expense reports, process invoices and track purchasing requests
• Handle confidential information with discretion and professionalism
• Maintain a customer focus at all times, ensuring service delivery is timely, effective and efficient and that it meets both the customer's (internal and external) needs and corporate standards

What we are looking for 

• Previous experience as an Executive Assistant within a dynamic environment
• Strong understanding of executive administrative functions and office practices, with expertise in managing documentation, preparing board papers and presentations 
• Excellent written and verbal communication skills with strong organisational abilities and attention to detail
• Demonstrated ability to prioritise and organise, along with well-developed decision making and time management skills
• Experience in organising meetings, preparing agendas, and taking minutes 
• Demonstrated ability to exercise initiative, discretion, maintain confidentiality and manage a busy workload
• Comprehensive skills/knowledge of the Microsoft suite of products including Word, Excel and PowerPoint 

About you 

Your adaptability, discretion, and ability to manage multiple priorities make you an asset in any executive support role. You pride yourself on offering exceptional support and thrive in a busy, operational environment where your high attention to detail and customer centric approach ensures your success. You are naturally motivated to find workable solutions and can quickly prioritise and adapt. Above all, you enjoy working as part of a collaborative team and are approachable with a service excellence mindset, echoing the sentiment of our culture.

This is a 3-month secondment opportunity that requires onsite presence Monday to Friday, with flexible availability to accommodate business needs.

Please be aware that eligibility checks are required as part of the recruitment process and ongoing employment for this position. 

It's your time to SHINE  

Click on the link below to make your next career move with The Star.