Business Support Officer

The Bus 4×4 Group of Companies specialises in delivering innovative solutions to transport groups of people in off-road conditions, comfortably, reliably, and safely.

Australian-owned and globally-renowned, our people mover solutions lead the sector for Toyota HiAce and Coaster 4WD conversion products, accessories, and parts.  In Australia, we're proudly the preferred choice of 4x4 Conversions.

We're always moving forward, and we're passionate about going the extra mile to deliver for our customers. Across our entire range and our full capabilities, our solutions give our customers More GO.

With significant investment and growth in the past few years, we have recently expanded our network, service offering, and sales channels, both domestically and internationally.

As we continue our growth journey, we're looking for a committed and engaged Business Support & Compliance Assistant to support our accounts and admin team.

Why Bus 4x4?

At Bus 4x4, our mission is to give our customers 'More Go' for their business: More Performance to move More People to More Places.  This isn't just a motto, it's the driving force behind everything we do.

Our commitment to our employees is just as strong: More People. More Places.

This means we want to take all our staff on the journey, through supporting, encouraging, and empowering every employee to grow and succeed.

At Bus 4x4, you'll benefit from:

· Access to EAP (Employee Assistance Program)

· Company Superfund and Income Protection Insurance*

· Free Access to Financial Planners*

· Company-Wide Incentive Plan*

· Training Allowance and Dedicated Mentorship

· True Growth Opportunities

· A Supportive and Encouraging Environment with a Strong Culture

Job Description:

The Business Support & Compliance Assistant is a hybrid role combining of administrative support across accounts payable (AP) and quality assurance (QA).

This position is supporting the Finance team with financial administration and the Quality Assurance team with compliance and documentation processes.

Key Responsibilities Include:

Administration

• Handle incoming and outgoing mail, deliveries, and couriers.
• Order and maintain office supplies and stationery.
• Provide general administrative support to departments as required.

Finance Support (AP)

• Support the processing of accounts payable transactions.
• Reconcile customer and vendor accounts.
• Monitor AP inbox and support invoice workflow.
• Maintain accurate customer and supplier data in MYOB and internal systems.
• Assist it month end process
• Assist in bank reconciliation

Quality Assurance (QA) Support

• Maintain and update QA registers and documentation.
• Ensure adherence to company QA checklists and procedures.
• Support internal audit preparation and compliance documentation.
• Coordinate collection and archiving of QA records from all departments.
• Follow up on corrective and preventative actions (CAPAs) with relevant teams.

Additional Responsibilities

• Collaborate with Finance and QA teams on selected projects and initiatives.
• Support implementation of process improvements and system upgrades.
• Ensure confidentiality of sensitive financial and compliance information.
• Assist with digital file management and shared drive organisation.

About You

You're an office administrator or receptionist looking for your next challenge.

Your skills will include,

• Prior experience in a receptionist or administrative support role.

• Demonstrated experience in accounts receivable and accounts payable processes.

• Previous exposure to finance or quality assurance environments is desirable.

• Proficient in Microsoft Office, especially Excel.

• Experience with MYOB is an advantage.

• High attention to detail and commitment to data accuracy.

• Excellent interpersonal and communication skills.

• Strong organisational skills and ability to manage multiple priorities.

• Positive, proactive attitude and a willingness to learn.

• Comfortable working across teams and following structured processes.

Job Type: Full-time

Salary: competitive salary package

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