Copy of Tender Coordinator

Our Company

Pipe Management Australia (PMA) is a specialist Utilities Maintenance Company that has been operating for over 15 years and offers a variety of industrial services. We proudly boast a modern fleet and pride ourselves in supplying experienced, highly skilled operators to meet our client needs. Pipe Management Australia are the go-to for municipal councils and major contractors Australia's wide. We operate across multiple locations throughout New South Wales and Queensland.

Our Values

Teamwork: We attract and engage professional people who are aligned to working towards achieving success as a team

Service: We are committed, passionate, enthusiastic and appreciate the trust our clients give us to provide value for money innovative solutions

Safety: We strive for best practise in Health, Safety and the Wellbeing of the Environment

Respect: We respect the environment, our equipment and the clients and communities we are lucky enough to work within as well as each other

Our Opportunity

We have a great opportunity for a Tender Coordinator to join our team. This position can be based in our NSW (Ingleburn) or QLD Depot (Stapylton) sites. You will play a pivotal role in compiling the end-to-end tender submission process, ensuring that all proposals are completed to a high standard and submitted on time. You will collaborate closely with internal teams and external stakeholders to gather required documentation and information, providing critical support in editing, formatting, and reviewing tender documents. This would suit a near qualified Graduate who is keen to obtain work experience within a varied role. Your savvy IT skills including use of technology, attention to detail and ability to adapt quickly to varying industries and business areas will be key to your success in this role.

Key Responsibilities:

• Coordinate tender submissions from start to finish, ensuring all deadlines are met and submissions are compliant with client requirements.

• Use technology to streamline the tender process and assist you to deliver a quality product with ease.

• Review tender documents thoroughly to understand submission requirements, identify key deliverables, and assign roles and responsibilities to other contributors.

• Liaise with internal teams, including subject matter experts and project supervisors to obtain necessary input/documentation for tender responses.

• Collaborate with external stakeholders when required to ensure timely and accurate submission of supplementary documents and information.

• Monitor tender progress and provide regular updates to stakeholders on key milestones and submission status.

• Build and maintain strong relationships with internal and external stakeholders, ensuring effective communication and collaboration throughout the tender process.

Key Skills and Qualifications:

• Proficiency in Microsoft Word, including advanced formatting and editing skills.
• Experience with Adobe Acrobat for PDF creation and document management.
• Strong familiarity with Microsoft SharePoint, Excel, and Project for document and project management.
• Excellent reading skills and a keen eye for detail, capable of thoroughly reviewing complex tender documents and identifying key information.
• Strong organisational skills with the ability to build and maintain a digital library of documents and templates.
• Effective communication and stakeholder management skills, with the ability to coordinate input from various sources and ensure timely delivery.
• A fast learner with the ability to adapt quickly to different industries and business areas, providing value across a range of tender opportunities.

Why Join Us?

• Be part of a dynamic team that values teamwork, service, safety, and respect.
• Learn more about the Water Sector, Marketing and Sales.
• Work with people focussed on individual and team success.
• Opportunities for professional growth and development within a leading utilities maintenance service provider.
• Competitive salary and benefits package.

If you are a detail-oriented professional with a passion for delivering high-quality tender submissions, we invite you to apply for the role of Tender Coordinator. Apply now and contribute to our mission of being the leading utilities maintenance service provider in Australia.

PMA encourages and fosters an interactive, safe and friendly working environment. We are an Equal Opportunity Employer that promotes inclusiveness and welcomes people from all backgrounds. If you would like to be part of our team and align to our ways of working.