Site Administrator

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post —

About the Role

As the Site Administrator, you'll play a key role in supporting the Barrow Island Business Unit by providing high-quality administrative and clerical services. This is a FIFO role operating on a 14 days on / 14 days off roster, with 12-hour shifts from 5:30am to 5:30pm. Flying from Perth as a base to Barrow Island, with private accommodation, all meals, and transport to and from the base is provided.

Your responsibilities will include coordinating travel and accommodation, managing rosters and timesheets, supporting payroll processes, and assisting the management team with various administrative tasks. This is a 12 month fixed term contract with view to extend.

Key Responsibilities

• Coordinate travel and accommodation for BWI personnel
• Manage roster transitions and maintain accurate records
• Consolidate timesheet data and support payroll reporting
• Maintain and update Kronos system including variations and error management
• Provide administrative support to the BWI management team
• Maintain filing systems and contact lists
• Compile reports and correspondence
• Support training documentation and Workday processes
• Participate in continuous improvement initiatives
• Uphold HSE standards and contribute to a safe working environment

What You'll Bring

Essential Skills & Experience:

• Proven experience in an administrative role
• Proficiency in Microsoft Office suite
• Strong organisational and time management skills
• Ability to manage multiple priorities under pressure
• Excellent attention to detail and customer service orientation
• Strong communication and interpersonal skills
• Ability to work autonomously and in a team environment

Desirable:

• Experience with DaWinci system

Qualifications & Licences:

• Relevant qualification or training in administration
• C Class Driver's Licence
• National Police Clearance

What We Offer

• FIFO from Perth base
• Private accommodation provided
• All meals and transport to/from base included
• Supportive team environment
• Opportunity to contribute to a high-performing operation

What moves you?
 

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

Are you excited about this role but are concerned you don't meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you're interested in this role but your past experience doesn't align perfectly then please talk to us – you may be just the right candidate for this or other roles we have coming up.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities. 

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