Fleet Manager

CARE IMMIGRATION & EDUCATION CONSULTANTS PTY LTD posting an advertisement on behalf of TOT TRANSPORT PTY LTD

Position: Fleet Manager

Employment duration: At least 3 years (extendable if required)

Job Type: Full-time (Minimum 38 hours per week)

Salary:$ Superannuation

About the Business

TOT Transport Pty Ltd is a leading Australian logistics provider, delivering reliable, safe, and flexible transport solutions tailored to the needs of our clients. From fast-moving consumer goods to bulky freight and line-haul services, we pride ourselves on efficiency, precision, and exceptional customer service. Our workplace culture is built on teamwork, enthusiasm, and care, ensuring both clients and staff receive the highest level of support. Guided by our core values, Quality, Service Excellence, One Team, Best Outcome, and Care, we continue to grow as a trusted transport partner across Australia.

About The Role and Responsibilities

We are seeking an experienced and detail-oriented Fleet Manager to oversee the effective operation, safety, and compliance of our vehicle fleet. In this role, you will be responsible for managing vehicle acquisition, maintenance, scheduling, and utilisation, ensuring operational efficiency and cost-effectiveness. This position requires strong organisational skills, a focus on safety and compliance, and the ability to lead and support drivers and operational staff.

Tasks Include:

• Manage and route driver runs via SAP on a daily basis ensuring most efficient use of drivers and vehicles to meet customer SLA always ensuring optimisation for revenue growth with direct GP value add.
• Ensure contractor/driver viability by way of maximizing load capacity ensuring retention of fleet is maintained during the term of the contract period
• Create process improvements on fleet efficiencies reducing the amount of overflow vehicles by way of recruitment and route optimisation.
• Ensure drivers are aware of and comply with Frucor site and product requirements including site induction, online induction, traffic management plan, cash handling, computer usage and POD documentation.
• Complete daily reporting of drop/case/pallet information accurately, any issues/conflicts of the day and general administration duties.
• Ownership of driver performance and ensuring all daily customer KPIs, SLAs and a DIFOT of 99% are met by the drivers. All non-performance will require communications up line outlining Findings, Recommendations, and Actions.
• Effectively conduct recruitment and assist the onboard process, selection of new contractors, ensuring TOT policies and procedures are followed ensuring compliance with EEO and other employment legislation.
• Induct all new sub-contractors on site, ensuring that all TOT Transport and customer induction processes are followed and that new starters are provided with ongoing support and training. Outline any gaps in the process to the Division Manager for action.
• Identify poor performing sub-contractors and consult the Division Manager using a formal process to identify areas of difficulty, clearly define expected levels of performance of behaviour, provide support and opportunities for improvement and ensure timely reviews of performance.
• Complete allocated route rides and vehicle audits with all documentation provided to Division Manager
• Provide leadership, coaching and development when performing site visits and route rides
• Conduct and manage driver toolbox talks and all interactions with the driving teams to ensure a respectful,
• engaging and profitable relationship
• Ensure drivers meet WHS and PPE requirements at all times
• Complete daily allocation reporting and general administration duties
• Proactively resolve any arising issues or conflicts, communication in full to the Division Manager on all incidents, issues or potentials in real time.
• Manage cash management daily via strict governance in line with our secure cash management agents
• Answer any inquiries that come through via email and phone. Print off anything that is important (Anything that is out of the ordinary, deliveries that are not normally routed that day etc), that will need to be actioned first thing next day.
• File the driver's timesheets in date order, as these will be used to obtain figures for completing the monthly KPI's.
• Once the driver invoices are printed, count them to make sure they have all their invoices for their deliveries, write the drivers name on top and put into the correct Pidgeon hole.
• Frucor will send through an OTC report each day. If there is anything on the report, we will need to investigate why. This could mean going through the drivers invoices to see if a customer had a credit, (this could be why a shipment was under banked), if you are unable to find any reason, contact the driver, as they will most likely be able to advise you of the reason. Make sure you advise Frucor on the outcome as to key TOT stakeholders
• Bank outstanding shipments in person where required.
• Every afternoon, you will need to check the delivery master to see which driver has not yet synced their IPAD and contact those drivers. Send the report to Frucor stakeholders, including TOT stakeholders.
• Send a daily report to the Division Manager and Operations Manager; mention anything that has happened throughout the day that has affected the driver, deliveries, banking, routing, BAU components, etc. Also add all the figures form the allocation sheet for the local drivers for the day.
• Each day the "Special" charge sheet needs to be closed off with authorisation from Frucor and the Division Manager to ensure payment will be approved.
• Frucor will send through the RCTI, the Transport Supervisor will then need to cross reference the information on the invoice, to the allocation sheet. Ensuring that all the information, shipment numbers, drivers for that shipment, number of drops and cases are correct.
• Ensure any discrepancies are noted, raised and flagged with Frucor for adjustments to be made upon immediate response.

Qualifications, experience and other requirements for Fleet Manger:

• A relevant AQF associate degree, Advanced Diploma, or Diploma in Fleet Management (ANZSCO Skill Level 2) is required. In lieu of formal qualifications, a minimum of three years of relevant full-time experience in fleet management, transport, or logistics operations may be accepted as a substitute.
• Minimum of 3 years' relevant full-time experience in fleet management, transport, or logistics operations.
• Strong track record in managing transport operations and vehicle fleets, with demonstrated ability in scheduling, procurement, and maintenance oversight.
• Excellent leadership, organisational and communication skills, with the ability to supervise teams and liaise with stakeholders effectively.
• Sound knowledge of compliance requirements under the Heavy Vehicle National Law (HVNL), Chain of Responsibility (CoR), and National Heavy Vehicle Regulator (NHVR) standards.
• Financial acumen with exposure to budgeting, cost control and procurement systems.
• Capacity to thrive in fast-paced environments, manage competing priorities, and deliver results under pressure.
• Commitment to safety standards, continuous improvement, and professional development through additional certifications and training where required.

Please email your resumes.

Job Type: Full-time

Pay: $77,000.00 – $85,000.00 per year

Work Location: In person