Executive Support Officer

The Team:

Community, Mental Health and Wellbeing (CMHW) is a dynamic and purpose-driven division within the Department of Health, made up of 12 diverse business units spanning both service delivery and policy development across Tasmania.

We're united by a shared commitment to excellence in healthcare and wellbeing, working collaboratively across teams and with a wide network of community organisations, internal partners, and external stakeholders. Our services are deeply interconnected, with a strong focus on delivering person-centred care and driving meaningful outcomes for consumers, our workforce, and the Tasmanian community.

The Role:

As a member of the Office of the Deputy Secretary, demonstrating a high degree of initiative and confidentiality, and being the primary point of contact for the Unit, the Executive Support Officer will:

• Provide high-level executive and administrative support to the Deputy Secretary Community, Mental Health and Wellbeing (CMH&W), coordinating and monitoring action items and reporting requirements to ensure deadlines are met.
• Undertake a broad variety of tasks including coordinating and preparing highly confidential, complex documentation, undertaking research for briefings and background notes, minute taking, preparation of correspondence, organisation and scheduling of meetings and travel, and participation in project work as required.

You will need to:

• Act as the primary point of contact for the Office of the Deputy Secretary, maintaining a high level of confidentiality and providing professional client services, including liaison with Ministerial Officers, senior Government staff, industry and the general public on behalf of the Deputy Secretary CMH&W.
• Provide high-level executive and administrative support including managing the flow of information and referral of matters for comment or further action to the appropriate Unit, managing the workflow, delegation and prioritisation of incoming and outgoing correspondence to the Office of the Deputy Secretary and preparing correspondence on behalf of the Deputy Secretary CMH&W.
• Coordinate, collate and report on Ministerial correspondence for the Unit including liaison with all staff and the Office of the Secretary regarding content and timeliness of draft responses.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Details of appointment:

Permanent full time, day worker position, working 76 hours per fortnight, commencing as soon as possible.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary: $81,915 to $94,263 per annum. Our Employer 12% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2022.

Benefits available to eligible candidates:

• Professional development and accelerated pathways.
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $13.95 per week per person, or $25.95 for a family.

More information about our Employee Benefits can be found here

Download the Statement of Duties and any Associated Documents

We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

Statement of Duties:

• 525188 Executive Support Officer Band 4 (July 2023)

Application Guide:

• Department of Health - Applicant Guide Sep

How to apply:

Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.

You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.

*only Recruitment Agencies specifically contracted are invited to provide applicants to this role

For more information:

Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Amelia Kennedy

Principal Policy Officer

What it is like working at the Department of Health?

Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania

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Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.