Records Coordinator

6 days ago

Sydney, New South Wales, Australia New South Wales Government Full time $80,000 - $105,000 per year

Join us to make a difference for all students in NSW

Position details

Clerk Grade 7/8Full-time, Temporary - 3 yearsClose to Wynyard station & hybrid work arrangements available

 

About the role

 The Records Coordinator is responsible for overseeing the planning, implementation, and administration of RoSA processing and coordinating the communication to schools for accuracy of student data entry and HSC examination centering. The role ensures the integrity, accuracy and timeliness of student data and provides support to the Head, School and Student Data Services and Senior Records Coordinator. 

On a day-to-day basis you will be responsible for:

Coordinate under guidance of Senior Record Coordinator communication to schools to ensure the timely and accurate input, validation and quality assurance of student data, grades, and other credential data into the examination system, ensuring compliance with established timelines and standards.Coordinate the review and application of processes to ensure timely and accurate delivery of RoSA certificatesIdentify process improvement opportunities and contribute to system enhancements to data entry, processing and reporting functions.

Our ideal candidate will have:

A strong ability to manage competing, and conflicting priorities, in a frontline environment while maintaining strong customer service.Awareness of the Record of School Achievement and knowledge of the eligibility requirements.Proven experience in maintaining and managing the accuracy and integrity of student data and records.Experience within balancing operational demands with stakeholder needs, including responding to ad hoc requests and unforeseen issues.Excellent communication and interpersonal skills for working with diverse stakeholders and leading direct reports.Experience with resolving technical issues across key digital platforms.

Essential Requirements:

Working with children check clearance for paid employment (prior to commencement, not required at the application stage).

Download the role description.

 

About us

At the NSW Education Standards Authority (NESA) we work with the NSW community to drive improvements in student achievement.

We achieve this by supporting all school sectors with high-quality syllabuses, assessment (including managing the HSC and NAPLAN), teaching standards (e.g., accrediting teachers) and school environments (including setting and monitoring school standards).

To find out more about the important work we do for NSW visit our website.

 

Ready to join us?

Select "Apply" and attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 2 pages). Also address the 2 targeted questions below in your online application:

Targeted Question 1: What experience have you had with incidence response and handling that includes cyber security considerations that demonstrates your ability to keep up with current technology practices? And what was your approach in managing communication and information flow between team members and stakeholders regarding this incident?Targeted Question 2: Have you ever had to develop or implement new processes or procedures? What was your approach to this? How did you prioritise tasks when deadlines were approaching? 

Advice on applying for NSW Public Sector roles

If you need reasonable adjustments for the recruitment process and workplace, please reach out to the contact person above.

Close date: Monday 15th September 2025 at 11.59pm AEST

Thank you for your interest, we look forward to receiving your application.

Important information

This is a child-related role. For the successful applicant, as a condition of employment, they will be required to provide a Working with Children Check (WWCC) Clearance number (for paid employment) prior to commencement in the role. Please note the WWC will be at the applicant's own expense. For more information, click here.

We particularly welcome applications from Aboriginal and Torres Strait Islander people, people with a disability, people of all ages, genders, cultural and linguistic backgrounds, the LGBTQIA+ community, veterans and refugees.

Visa sponsorship is not available for this position. For ongoing roles, you must be an Australian or New Zealand citizen or an Australian Permanent Resident. Australian Temporary Residents may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position.

A Talent Pool (valid for 18 months) may be created for future ongoing and temporary roles.

  • Administration And Records Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Charterhouse Full time

    **Administration and Records Coordinator (Legal) - NSW Government**- **$50 - $55ph + super**:- **Immediate start - Initial 6 month contract with view to extend**:- **CBD location/Hybrid (3 days from home, 2 days in the office)**:- **Full time, Monday to Friday****The role**:As the Administration and Records Coordinator, your primary responsibility would be...

  • Digital Records Coordinator

    1 week ago

    Sydney, New South Wales, Australia Nsw Department Of Communities And Justice Full time

    Division: Corporate Services- Location: Parramatta, NSW, AU, 2150- Req ID: 72343**Digital Records Coordinator**- **Full time, Temporary opportunity - up to 6 months with the possibility of extension**:- **Location: Parramatta CBD with access to hybrid work arrangements**:- **Clerk Grade 5/6 - Salary from $97,027to $107,059 + super and annual leave...

  • Senior Records Coordinator

    6 days ago

    Sydney, New South Wales, Australia New South Wales Government Full time $104,999 - $124,999 per year

    Join us to make a difference for all students in NSWPosition detailsClerk Grade 9/10Full-time, OngoingClose to Wynyard station & hybrid work arrangements available About the roleThe Senior Records Coordinator is responsible for leading and overseeing the planning, implementation, and administration of the Student Enrolment & Data Entry programs. This role...

  • Digital Record Management Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia beBeeDigitization Full time $80,826 - $81,811

    The Northern Sydney Local Health District seeks a Digital Record Management Coordinator to join the Health Information Services team at Royal North Shore Hospital.This is an exciting opportunity for an experienced professional to oversee the management of healthcare records, ensuring compliance with NSW legislation and policies.Key responsibilities...

  • Artist Manager

    4 days ago

    Sydney, New South Wales, Australia LITUP Records Full time $60,000 - $80,000 per year

    Company DescriptionLITUP Records is an independent music group based in the Sydney/Illawarra region, built upon supporting the growth and development of local artists and groups. As not only a music agency, it targets the practice of supporting Mental Health awareness, and in collaboration with it's artists has used this as a platform previously to hosting...

  • Records Officer

    2 weeks ago

    Sydney, New South Wales, Australia Capstone Full time

    3 month temp assignment- ASAP start- Previous Local Government experience essentialThis 3 month temporary position is to work within a Local Council based in the Inner West of Sydney (just a short 5 mins walk from buses and trains).Reporting to the Coordinator Records, you will be carrying out daily record management activities, such as:- Processing daily...

  • Event Booking Specialist

    2 weeks ago

    Sydney, New South Wales, Australia beBeeGroup Coordinator Full time $60,000 - $75,000

    About the RoleWe are seeking a highly organized and customer-focused individual to manage accommodation group bookings and deliver seamless experiences for our clients from enquiry to departure.Key Responsibilities:Manage all accommodation group booking enquiries, providing accurate and timely quotations.Obtain management-approved rates for all group...

  • Medical Record Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia beBeeHealthcare Full time $60,000 - $90,000

    Norwest Private Hospital prioritizes patient-centered care, focusing on delivering exceptional healthcare experiences that encompass every aspect of patient care.Equipped with cutting-edge technology and advanced robotics, we offer a comprehensive range of surgical, medical, and obstetric services.We invite you to experience the dedication and excellence...

  • Medical Records Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia beBeeRecordManagement Full time $62,432 - $74,424

    Administration OfficerThe role of the Administration Officer is pivotal in maintaining accurate and secure medical records.This opportunity enables a professional to manage and maintain all written and electronic medical records and reports.The key responsibilities include:Collecting information such as test and exam reports, diagnosis and treatment...

  • Medical Records Coordinator

    1 week ago

    Sydney, New South Wales, Australia beBeeHealth Full time $60,000 - $85,000

    Health Information Specialist RoleWe are seeking a detail-oriented and organized Health Information Specialist to maintain accurate and up-to-date medical records, ensuring seamless communication with internal and external clients.This role involves maintaining terminal digit filing order of patient records, retrieving documents from off-site storage, and...