High School Receptionist and Personal Assistant to the Principal

4 days ago

Perth, Western Australia Carmel School Full time $60,000 - $80,000 per year

Position Title: High School Receptionist and Personal Assistant to the Principal

Reports to: Principal

Start Date: 1 September 2025

Applications close: 22 August 2025

Employment Type: 12 month fixed term contract

This role school requires work during school term dates, plus:

  • Three working days before the start of each term
  • One week before the start of the school year

Position Summary:

The High School Receptionist / Personal Assistant (PA) to the Principal plays a key role in creating a welcoming and efficient front office environment whilst also providing high level administrative and organisational support to the Principal. This dual role requires exceptional communication skills, strong attention to detail, a deep understanding of the need for confidentiality and discretion, and the ability to manage multiple tasks in a fast-paced school setting.


Key Responsibilities:

Reception Duties

  • Act as the first point of contact for High School students, parents, staff, and visitors.
  • Answer and direct telephone calls and emails promptly and professionally.
  • Maintain visitor sign in procedures and ensure compliance with school security protocols.
  • Manage incoming and outgoing mail and deliveries.
  • Maintain a clean, welcoming and organised reception area.
  • Assist students and staff with general enquiries.

Administrative Support to the Principal

  • Manage the Principal's diary, appointments, meetings, and travel arrangements.
  • Draft, edit and format correspondence, reports, agendas and minutes (including Board minutes) as required
  • Act as a liaison between the Principal and internal/external stakeholders.
  • Assist in the preparation of documentation and briefings.
  • Ensure confidentiality and handle sensitive information with discretion.

General Administration

  • Maintain student records and filing systems (electronic and hard copy).
  • Support coordination of school events, functions and meetings.
  • Assist with administrative processes related to student enrolment, attendance and communication.
  • Order and maintain stationery and office supplies.
  • Undertake other duties as required by the Principal or Carmel Leadership Team.

Key Selection Criteria:

Essential:

  • Proven experience in a similar receptionist or executive assistant role.
  • High level interpersonal and communication skills (verbal and written).
  • Strong organisational and time management abilities.
  • Professional presentation and a welcoming manner.
  • High level of discretion, confidentiality and emotional intelligence.
  • Proficiency in Microsoft Office and school-based administration systems.
  • Must have a current Working With Children Check (or willing to obtain one)
  • Must have a current Police Clearance (or willing to obtain one)

Desirable:

  • Experience in a school or educational environment.
  • Familiarity with student management systems (e.g. TASS, SEQTA).
  • First Aid certificate (or willingness to obtain).
  • Knowledge of child protection and mandatory reporting.

Workplace Expectations:

  • Promote a positive school culture and uphold the School's values.
  • Demonstrate professionalism and integrity at all times.
  • Collaborate effectively with all members of the school community.
  • Comply with all school policies and procedures.

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