Operations Admin Assistant PM

17 hours ago

Epping, Victoria, Australia Coolway Trans Full time $60,000 - $90,000 per year

Operations Admin Assistant with Transport Experience PM

Are you a motivated and detail-oriented individual with a background in the transportation industry? Are you looking to transition into a dynamic role within the Operations team? If so, we have an exciting opportunity for you

About Us:

Coolway Trans is a family-run business and are experts in providing Refrigerated transport  across Australia. We pride ourselves on our commitment to excellence and our innovative approach to Transport Industry. As we continue to grow, we are seeking a talented individual to join our Operations team in the role of Admin Assistant.

Role:

As a Operations Admin Assistant, you will be working out of our established facility in Epping. Monday to Friday, 2pm - 10pm. Your responsibilities will include various tasks related to transport management and administration, assisting the depot manager with day-to-day administrative work.

Responsibilities:

  1. Answering all email and customer calls correspondence related to transport operations promptly and professionally.
  2. Providing estimated times of arrivals off our driver on pickups and deliveries.
  3. Creating, checking and entering data into the TMS General data entry, including Manifest import into the TMS.
  4. Preparing the files and necessary paperwork for line-haul /Local deliveries, debriefing paperwork.
  5. Manifesting linehaul shipments to ensure accurate tracking and documentation.
  6. Booking time slots at the distribution centres (DC) for the efficient movement of goods.
  7. Handling pallet dockets and consignment notes (connote) accurately and maintaining proper records.
  8. Coordinating with on-forwarders to book and manage freight transportation.
  9. Assisting the depot manager with various administrative tasks as required.

Requirements:

  1. Previous experience in transport administration is necessary (minimum 1 year in a similar role)
  2. Excellent communication skills to effectively answer emails and coordinate with drivers, on-forwarders, and other stakeholders.
  3. Strong organizational and multitasking abilities to manage linehaul manifests, time slot bookings, and other administrative tasks simultaneously.
  4. Attention to detail to ensure accurate records of pallet dockets, connotes, and other documentation.
  5. Proficiency in relevant computer applications and software for efficient data management.

Selected candidates will have to go through an aptitude test/speed typing test

Salary and Growth Opportunities:

This role offers an attractive salary package, commensurate with experience, and includes superannuation benefits. Coolway Trans provides excellent opportunities for professional growth and career development within a supportive team environment.

If you have the necessary experience and skills, please submit your application along with your updated resume. Please note only shortlisted candidates will be contacted.

  • Warehouse Supervisor PM

    15 hours ago

    Epping, Victoria, Australia Kilcoy Global Foods Australia Full time

    ABOUT USAs a rapidly growing world-class organisation with a global footprint spanning every step of the food journey – join us to create food the world loves to eatOur people are innovative, with a diversity of expertise, working together with our customers to create value at every opportunity.We are constantly looking for problem solvers who combine...

  • Sales admin

    7 days ago

    Epping, Victoria, Australia Uptons Group Full time $60,000 - $80,000 per year

    About the roleReporting to the Branch Manager, this full-time Sales Admin role at Uptons Group in Epping, VIC 3076 is responsible for providing comprehensive administrative support to the sales team. In this critical role, you will contribute to the overall sales operations and ensure the smooth running of the sales department.What you'll be doingHandling...

  • Admin Coordinator

    7 days ago

    Epping, Victoria, Australia Northend Medical Centre Full time $15,600 - $18,400 per year

    Northend MedicalAdmin Coordinator (GP Clinic)Permanent Part-Time - 35 hrs/weekNewly renovated clinic, great location close to public transportFrom $30–$35 per hour (inc. super, depending on experience)About UsAt NorthEnd Medical, Your Health, Our Priority. We're a modern, community-focused GP clinic providing compassionate, patient-centred care. Our newly...

  • Machine Operator

    6 days ago

    Epping, Victoria, Australia Adecco Australia Pty Ltd Full time $39,312 - $67,824 per year

    Our client is seeking casual production team members to join their team attheir Epping facility.Shift times: Day Shift 6:45am – 2:45pm and 10am – 6pm -full time hours - $32.32 per hour casual rate.  Immediate starts required.About UsAdecco partners with some of the largest manufacturers in Australia.Our client is a world-renowned manufacturer...

  • Warehouse Fulfilment Lead

    19 hours ago

    Epping, Victoria, Australia UFS Transport Full time $53,547 - $60,000 per year

    Warehouse Fulfilment Team LeadUFS Transport – Epping, Melbourne VICReady to run your own team?Join UFS Transport's Fulfilment Department and lead a team of operators responsible for specific client accounts. You'll own throughput, quality, and team performance, with clear KPIs, modern systems, and strong support from leadership.About usUFS Transport is a...

  • Mower Operators, gardeners and Horticulture team member

    6 days ago

    Epping, Victoria, Australia Workfast Full time $72,000 per year

    Workfast is looking for Mower Operators, Gardeners and Horticulture team membersto Maintain Parks, gardens and Open Spaces in Epping.$34.50 per hour+ Penalties + superannuationImmediate start with ongoing workFull-time opportunity  for suitable candidates after 3 monthsWhat you get Casual position with full-time hoursEpping depotMonday to Friday - Start...

  • Warehouse manager assistant

    1 week ago

    Epping, Victoria, Australia Tradeline Site Solutions Full time $44,800 - $84,000 per year

    TRADELINE SITE SOLUTIONSWAREHOUSE MANAGER ASSISTANTWe are looking for a proficient assistant to the logistics manager to join our early morning (6am) team in the order dispatch and logistics area of our business. The position includes some admin duties and computer entry, arranging deliveries and liaising with delivery drivers. Forklift license essential.WHY...

  • Operations Manager

    5 days ago

    Epping, Victoria, Australia Melbourne Market Authority Full time $80,000 - $120,000 per year

    At Melbourne Market Authority (MMA), we power one of the country's most vital food supply chains. With over 1,500 businesses trading, we're not just a market—we're a critical engine for Victoria's economy and community well-being.In this pivotal leadership role, you will oversee the day-to-day security operations of the Melbourne Market site, ensuring...

  • Receptionist / Administration

    5 days ago

    Epping, Victoria, Australia OFF TRACK RV Full time $60,000 - $90,000 per year

    Offtrack RV is an Australian-owned family dealership specialising in high-quality off-road caravans. We cater to adventure enthusiasts seeking durability and comfort in rugged environments.We are on the lookout for a highly skilled and organised Receptionist / Administration Support to become a part of our team located in Campbellfield VIC. In this full-time...

  • Podiatrist - Epping, VIC

    2 weeks ago

    Epping, Victoria, Australia ForHealth Group Full time $90,000 - $120,000 per year

    Grow Your Podiatry Practice in Partnership with ForHealthDeliver Exceptional Patient Care – Without the Admin BurdenAre you a qualified Podiatrist looking to build and grow your private practice within a well-established, high-traffic GP clinic? ForHealth invites you to join our team at Epping Plaza Medical and Dental Centre—a modern, multidisciplinary...