Admin Coordinator

Northend Medical

Admin Coordinator (GP Clinic)

Permanent Part-Time - 35 hrs/week

Newly renovated clinic, great location close to public transport

From $30–$35 per hour (inc. super, depending on experience)

About Us

At NorthEnd Medical, Your Health, Our Priority. We're a modern, community-focused GP clinic providing compassionate, patient-centred care. Our newly renovated clinic offers a wide range of services supported by skilled doctors, nurses, and admin staff.

About the Role

We're looking for a proactive Admin Coordinator to support our Practice Manager and Directors in keeping our clinic running smoothly. This is a hands-on leadership role overseeing rosters, Medicare/billing processes, compliance, and administration workflows while supporting our reception team and healthcare professionals.

Key Responsibilities

· Oversee Doctors and staff rostering, payroll data, and timesheet approvals.

· Prepare rosters for GPs, specialists, and allied health.

· Manage Medicare transmissions, billing, rejections, recalls, and reminders.

· Handle patient invoicing, TAC/Workcover claims, and debt follow-up.

· Perform financial reconciliations (TYRO/PracSoft/Xero).

· Support accreditation, PIP/WIP, and compliance tasks.

· Liaise with doctors, staff, allied health, and external partners.

· Ensure patient confidentiality, workplace safety, and smooth clinic operations.

What You'll Bring

• 2–3 years' experience in healthcare administration or medical reception.
• Strong knowledge of Medicare, mixed billing & practice software (Pracsoft/Medical Director/HotDoc or Best practice)
• Great communication, problem-solving & organisational skills
• Ability to work well under pressure, multitask in a busy clinic

Highly Preferable

Diploma in Healthcare Administration, Business administration, Accounting or a related field

General knowledge of government regulations and practice accreditation processes

Basic IT troubleshooting and procurement management knowledge.

About You

We're looking for someone who is:

Patient-focused, empathetic, and professional

Highly organised, detail-oriented, and adaptable in a busy environment

A collaborative team player with excellent communication and attention to details

Why Join Us?

Supportive, friendly and multicultural team environment

Newly renovated clinic with modern systems

Competitive pay in line with Fair Work guidelines

Make a difference in a patient-focused medical centre

Work Authorisation:

• Australia (Required)

Ready to Join Us?

If you're excited about this opportunity and ready to make a difference in our patients' lives, we want to hear from you

To apply, please submit:

• A short cover letter
• Your full resume with at least 2 professional references

Take the first step towards a rewarding career with NorthEnd Medical

If you believe you meet our criteria. Please be sure to submit your application via Seek with answers to the following questions:

Application Question(s):

• Have you worked in a Mixed Billing Practice before?
• Do you have experience with Medical Director/ Pracsoft / Best Practise?
• Do you have experience dealing with Workcover/ law firms/ medical records and reports?
• Do you have experience with managing billing/ account reconciliation?
• What are your expected hourly rate?
• What are your career goals for the next two years?

*Note: Only shortlisted applicants will be contacted for further information. We look forward to welcoming you to our team

Job Types: Permanent Part-time.

Pay: $30.00 – $35.00 per hour