Planning and Administration Officer

The City of Subiaco is going through a transformation with significant change and evolution in terms of residential options, the commercial sector, retail, entertainment, leisure and recreation. Navigating this change in partnership with the community, business and stakeholders, whilst also celebrating Subiaco's heritage, history and culture is an exciting challenge.

This role sits in the Planning Services branch and will provide for cohesive administrative and technical support within the Planning Services team of the City of Subiaco, whilst completing entry-level planning tasks. The candidate for the position must uphold and consistently demonstrate the City's values of SUBI - Supportive, United, Bold and Impactful.

The key responsibilities of this role are to:

• Coordination and preparation of zoning (Orders & Requisitions) certificates.
• Preparation of referral correspondence for development applications.
• Advertisement preparation and lodgement.
• Consolidation and maintenance of planning statistics for monthly reports and other purposes.
• Assist in the preparation of annual reports.
• Minute taking for meetings including Planning Services staff meetings, Design Review Panel (DRP) and others as required.
• Maintenance of Planning databases and Excel spreadsheets.
• Undertaking duty planner tasks including telephone and in-person queries.
• Review plans and specifications to ensure that relevant information supplied is adequate and in accordance with the City's planning application checklist.
• Acceptance of fees and preparation of receipts for cashier.
• Undertaking entry-level statutory and strategic planning tasks, including development and subdivision applications and referrals from the State Government.
• Ongoing training of other planning staff with software programs e.g. TechOne, Authority, Microsoft Word, CM9, CRM, IntraMaps and other software used by Planning Services.
• Other duties as directed by the Coordinator Statutory Planning Services, Manager Planning Services or their supervisors.

Essential criteria:

• Proven ability to deal with the public in a professional and competent manner
• Highly developed interpersonal and communication skills
• Demonstrated high levels of personal organisation and ability to work under pressure
• Advanced ability and experience in using corporate computer systems.

Desirable:

• Experience or qualifications in urban planning, local government administration or a related discipline.

Salary package:

From $74,220.64 to $84,667.44 per annum, excluding superannuation.

Working for the City of Subiaco:

We are committed to equal opportunity employment and offer great benefits to help you achieve a positive work-life balance, including (but not limited to):

• Up to 5 weeks' annual leave plus the option to accrue time in lieu.
• Sustainable travel allowance/parking permit.
• Free membership to Lords Recreation centre.
• Superannuation co-contributions.
• 24/7 employee assistance programme
• Learning and development opportunities.
• Novated lease and salary packaging options.

Application process:

To apply for this position, please click Apply [or alternatively Apply with Seek] to submit your application. You will be asked to upload a CV and a cover letter to support your application. If you would like to receive a full PDF copy of the position description, please send your request to [email protected], referencing this position title.

To be considered for the role, it is essential that you demonstrate in your application how you meet the essential criteria. You should ensure that the information you provide in your application is relevant to the job role and is a true and accurate reflection of your experience and skillset.

As an equal opportunity employer, we encourage applications from candidates of all backgrounds. We recognise that we are strengthened by diversity and are committed to providing a diverse and inclusive work environment in which everyone is included and treated fairly with respect. Applicants must have the right to work in Australia.

The closing date for applications is 5:00pm, Friday 11 July 2025. Applications may be considered, and interviews conducted, prior to the closing date. If you are interested in this position, we highly recommend you submit an application as soon as you are able to.