Administrative Officer

6 days ago

Subiaco, Australia St John of God Health Care Full time $68,939 - $74,517 per year

Your role at St John of God Subiaco Hospital
In this role you will provide administrative services and support to the Learning & Development Department.

The Position

  • Provide general administration support for the department including use of generic office equipment such as photocopying, faxing, maintaining stationery and hospitality supplies, and maintaining filing systems.
  • Manage communications including telephone, mail and emails. Prepare draft responses on request as required.
  • Coordinate meetings for department caregivers as required.
  • Provide secretarial support to department meetings and ensure typing and distribution of minutes, correspondence and memos is completed in an accurate and timely manner.
  • Assist with the coordination of local training logistics including, but not limited to:
  • Preparing and circulating brochures, flyers and promotional materials internally and externally.
  • Coordinate the course booking system including venues, catering and equipment for all programs where required.
  • Ensure adequate supply of educational material/manuals.
  • Develop a process to ensure that training facilitators and attendees are reminded of upcoming training.
  • Assist with the organisation of the Hospital's orientation and induction activities.
  • Ensure venues are set up and packed away as required.
  • Assist the Coordinator with the processing of financial invoices in a timely manner.
  • Manage the administrative component of student placements in liaison with the Coordinator.
  • Respond in a timely and appropriate manner to all customer enquiries.

You will have experience in a similar role and have advanced word processing skills with experience in a range of MS Office packages and data reporting systems.

To succeed you will demonstrate well developed communication and customer service skills and the ability and confidence to work effectively with a range of stakeholders.

Above all, people will be at the core of everything you do committing to and supporting our Mission and Values.

We can offer you

  • Salary: $68,939 to $74,417 (pro rata for part time) plus 12% superannuation
  • A 6-month fixed term position working 35 hours per fortnight

  • Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:

  • Novated leasing

  • work related expenses
  • self-education and

  • additional superannuation

  • A healthy work-life balance through flexible work options, additional purchased leave and well-being programs

  • Employee discount on St John of God Hospital & Medical Services and Private Health Insurance
  • Employee support through our dedicated free Employee Assistance Program (EAP)
  • Access to fitness and wellbeing benefits through Fitness Passport

For enquiries contact Maria Manning, L&D Coordinator on

If suitable applicants are identified advertisement may close prior to listed date and screening/interviews may commence throughout the advertising process.

At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds.
Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being.
Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.

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